Contract and Grants Specialist

Salary: See Position Description
Location : Honolulu, HI
Job Type: Full-Time Temporary
Job Number: 0
Department: University of Hawai'i at Manoa - School of Ocean and Earth Science and Technology
Division: Dean's Office
Opening Date: 04/09/2025
Closing Date: 4/28/:59 PM Hawaii
Position Number T
Description
Title: Contract and Grants Specialist (Senior Research Development Administrator)

Position Number: T

Hiring Unit: RES & DEAN OF GRAD DIV, SCH O&ES&T, O&ES&T DEANS OFF

Location: UH at Manoa

Date Posted: April 09, 2025

Closing Date: April 28, 2025

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary
Other Conditions: To begin approximately May 2025. Continuation subject to availability of funds and satisfactory performance.

Duties and Responsibilities

1. Serves as the Senior Research Development Administrator for SOEST responsible for driving the acquisition of external funding through grant development and proposal writing.

2. Collaborates with research enterprise stakeholders to develop grant proposals that align with SOEST's research priorities and supports continued growth.

3. Tracks relevant grant funding opportunities from federal funding agencies, non-profit foundations, and other relevant organizations by navigating databases and search engines.

4. Stays abreast of funding trends, proposal & award policies, and procedures of various funding sources to inform grant development strategies.

5. Follows effective communication channels with principal investigators (PIs) and departmental administrators to forge meaningful research collaborations and ensure proposal alignment with strategic objectives.

6. Utilizes project management skills to create checklists, develop timelines and deliverables for various projects to track progress and ensure deadlines are met.

7. Supports PIs on assembling complex, high-quality proposal applications and advises on the progress and status of various projects, as well as the possibility of anticipated challenges and solutions.

8. Drafts grant supporting documents, including tool kits, templates, and relevant resource materials to streamline the assembly of proposal components and provide proposal editing services as needed to enhance quality.

9. Coordinates with SOEST's communications staff to create compelling graphics, infographics, and visuals that enhance grant proposals and may be incorporated into materials for resource sharing and marketing purposes.

10. Serves as a connector across SOEST units for management and coordination between fiscal and administrative entities to develop accurate budgets, maintains spreadsheets to monitor spending, ensures compliance tracking with funding agency guidelines, conducts pre-submission proposal reviews, and oversees post-award requirements.

11. Utilizes project and grants management software to maintain a comprehensive database of records of application submissions, outcomes to showcase progress and impact, interim and final reporting activities, and note trends to inform future grant development strategies.

12.Other duties as assigned.

Denotes essential functions

Minimum Qualifications

1.Possession of a baccalaureate degree in Business Administration, Public Administration, non-profit management, Earth Science, Oceanography, Atmospheric Science, Ocean Resource Engineering or related field and 3 year(s) of progressively responsible professional experience with responsibilities for contracts and grants management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2.Considerable working knowledge of principles, practices, and techniques in the area of contract and grants management as demonstrated by the broad knowledge of the full range of pertinent standards and evolving concepts, principles, and methodologies.

3.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with contracts and grants management and extramural funding.

4.Demonstrated ability to resolve wide-ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative, and timely manner.

5.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally, and by the preparation of reports and other materials.

6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7.Demonstrated ability to operate a personal computer and apply word processing software.

8.For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

9.Proven professional experience in grant preparation and management, with knowledge of grant funding mechanisms from relevant government agencies, non-profit foundations, and corporate philanthropy.

10.Solid understanding of budgeting and financial reporting related to grant-funded projects.

11.Extensive experience with using productivity tools, such as Microsoft Office Suite, project management software, and grants management software.

12.Possess research, analytical, and writing skills with the ability to synthesize complex information into clear and compelling narratives.

13.Strong interpersonal skills and the ability to work collaboratively and build relationships with diverse stakeholders.

14.Exceptional organizational skills with the ability to prioritize and manage multiple projects and deadlines.

15.Ethical and professional conduct with a commitment to maintaining confidentiality.

Desirable Qualifications

1.Master's degree in a related field

2.Professional experience with grants secured from diverse funding sources within an academic research environment.

To Apply:

Click on the "Apply" button on the top right corner of the screen and attach the required documents. Applicants must submit the following (1) cover letter indicating what band you are applying for and how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information of 3 professional references and (4) copies of transcripts with confidential identifiable information (i.e. social security number, birth date, etc.) redacted are acceptable, but official transcripts will be required at the time of hire.
Incomplete and late applications will not be considered.
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Inquiries: Rebecca Chung,
EEO, Clery Act, ADA
EEO, Clery Act, ADA
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Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

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Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: