Position: Contracts Administrator/Associate, Req :
Location: San Rafael, CA (100% Onsite Only).
Duration: 9+ Months Contract
Job Description:
Education and Experience:
- Bachelor's degree
- Prior experience in contract management is required
- Strong acumen for SAP/Ariba and Coupa/Spend Source platforms
- Comfortability with ambiguity and navigating complex processes and systems
- Ability to work autonomously and proactively, capable of troubleshooting and figuring things out
- Detail-oriented: strong proofreading and editing skills
- Strong computer skills in database management and document preparation (Word, PowerPoint, Excel)
- Ability to manage heavy workloads and aggressive timelines in a timely manner, prioritize, and work under pressure
- Strong written and verbal communication skills
- Customer service oriented: must be able to communicate effectively with internal business partners as well as external vendors/suppliers
Key Responsibilities:
- End-to-end contract management, including receiving and submitting, monitoring and tracking a large volume of contracts from draft through final signatures
- Monitoring and tracking a large volume of requisition requests from submission to financial approval and PO creation
- Creating and submitting contract and financial requisition requests using SAP/Ariba (contracting & procurement platform) and Coupa/Spend Source (spend management tool)
- Researching vendors in systems to determine if vendors are active, prior to contracting new relationships; handle new supplier submissions or update existing suppliers as necessary
- Drafting and routing multiple contract types for review/negotiation: Non-Disclosure Agreements, Scopes of Work, and Change Orders
- Act as a liaison between the client, internal business partners, and outside vendors to facilitate contract execution
- Building and maintaining relationships with internal business partners
- Engaging with other functional areas within the client to assess and respond to contracting and requisition needs, obligations, and revisions
- Monitoring and coordinating complex workflows between the business, Procurement, Finance and Legal Departments to ensure tasks move forward in a timely manner