Position: Contract Administrator Location: Tacoma, WA Pay: $28-32/hr Part-Time: 20-30 hours/week Contract: 2+ months We are seeking a highly organized and detail-oriented
Contract Administrator to act as a key intermediary between business teams negotiating contracts and project execution teams. In this role, you will manage the full lifecycle of contracts, ensuring smooth transitions from negotiation to execution and project initiation. With multiple contracts in progress at any given time, this position requires a proactive, traffic-cop-like approach to workflow management, ensuring all necessary steps are completed efficiently and accurately.
Key Responsibilities:- Serve as the liaison between business development, legal, and project teams, ensuring smooth contract negotiations and execution.
- Manage a high volume of contracts simultaneously (up to 50 in flight), tracking their status from negotiation through execution.
- Monitor contract milestones and oversee the transition of contracts into active projects.
- Ensure that all contract-related documentation, approvals, and compliance requirements are met before execution.
- Coordinate with internal teams to manage workflows associated with contract execution, including approvals, signatures, and follow-up actions.
- Identify potential delays or bottlenecks in the contract process and proactively work with stakeholders to resolve them.
- Communicate regularly with legal and business teams to ensure contract terms are aligned with company policies and project requirements.
- Maintain detailed records of contract status, key dates, and necessary follow-up actions.
- Assist in contract closeout procedures and documentation to ensure proper archiving.
- Stay up to date with industry regulations, company policies, and contract best practices to ensure compliance.
Qualifications & Skills:- Bachelor's degree in Business Administration, Construction Management, or a related field (or equivalent experience).
- 3+ years of experience in contract administration within the construction, engineering, or related industry.
- Strong understanding of contract lifecycle management and construction-related agreements.
- Exceptional organizational and multitasking skills with the ability to manage multiple contracts simultaneously.
- Strong attention to detail and ability to track contract statuses efficiently.
- Excellent communication and problem-solving skills, with the ability to work cross-functionally with different teams.
- Proficiency in contract management software, Microsoft Office Suite, and document management systems.
- Ability to thrive in a fast-paced environment and proactively resolve issues.