Working Title: Contract Administrator Job Class: Management Analyst Staff Specialist Agency: Administration Dept - Job ID : 85184
- Location : St. Paul
- Telework Eligible : Yes
- Full/Part Time : Full-Time
- Regular/Temporary : Unlimited
- Who May Apply : Open to all qualified job seekers
- Date Posted : 04/01/2025
- Closing Date : 04/21/2025
- Hiring Agency/Seniority Unit : Administration Dept / Administration-MAPE
- Division/Unit : MMCAP Program
- Work Shift/Work Hours : Day Shift
- Days of Work : Monday - Friday
- Travel Required : No
- Salary Range: $29.78 - $43.82 / hourly; $62,180 - $91,496 / annually
- Classified Status : Classified
- Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
- FLSA Status : Exempt - Administrative
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
MMCAP Infuse ( ) is free, voluntary group purchasing organization (GPO) operated and managed by the Office of State Procurement (OSP) of the State of Minnesota's Department of Administration for government healthcare facilities. MMCAP Infuse's primary function is to provide a full range of pharmaceuticals to its participating facilities. It also has contracts for vials and containers, medical supplies, drug testing, returned goods processing, influenza vaccine, dental products and services, and dozens of new lines of businesses.
We are seeking a Contract Administrator to manage and coordinate legal documents and contracts for MMCAP Infuse. Responsibilities include, but are not limited to:
- Ensuring timely execution of legal documents;
- Tracking, cataloging, and maintaining important details of all legal documents;
- Proofreading and catching/fixing errors before documents go out for signatures;
- Assisting in data practice requests;
- Notifying various stakeholders of important milestones within each agreement; and
- Enforcing data retention and other policies.
This position works primarily with various MMCAP Infuse stakeholders, such as various vendors, purchasing officials, pharmacists, auditors, and staff from all 50 member states.
This position is eligible for a hybrid telework arrangement. With a telework arrangement, onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.
Minimum Qualifications The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose application materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position.
- Two (2) years of experience working with legal documents, contracts, and agreements.
- A Paralegal degree (Bachelor's) may substitute for one (1) year of experience.
- A Paralegal degree (Associate's) may substitute for six (6) months of experience.
- Experience and understanding of legal terminology to review, proofread, and format legal documents or contracts for content and compliance with applicable regulations.
- Strong communication, human relations, and diplomacy skills to work with stakeholders, members, wholesalers, and other distribution professionals.
- Strong problem-solving skills and resourcefulness in achieving program efficiency and contract compliance.
- Ability to develop, process, and conduct an assessment of program activities.
- Strong organizational and time management skills to handle high-volume and high-impact work.
- Strong computing skills that include Microsoft Office applications (Word, Excel, Outlook, and Teams), DocuSign, Adobe, etc.
Preferred Qualifications - Paralegal degree or experience.
- Degree or certification demonstrating a deep understanding of pharmaceuticals and healthcare products, practices, usages, and nomenclature (i.e., Pharmacy Technician or equivalent).
- Experience in Group Purchasing Organizations.
- Experience with a pharmaceutical or medical supply company or healthcare insurance.
- Public sector experience, ideally in a state government agency setting.
- Knowledge of the pharmaceutical or medical supply industry sufficient to establish appropriate levels of testing, and ensure the quality of data load processes, dashboards, reports, extracts, and data/report delivery mechanisms.
Additional Requirements Successful applicants must pass a criminal background check through American Databank and employment reference checks prior to employment.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email . Please indicate what assistance is needed.