Contract Administration Manager I

WHY WORK FOR DFPS?

The Texas Department of Family and Protective Services (DFPS) is responsible for protecting the unprotected - children, elderly, and people with disabilities - from abuse, neglect, and exploitation. DFPS accomplishes this responsibility by employing over 12,000 workers who live up to the agency's Mission, Vision, & Values in service to the citizens of Texas. DFPS is not only a qualifying organization for the Public Service Loan Forgiveness Program but also offers excellent health benefits, special discounts on many products and services through the Discount Purchase Program, longevity pay, generous paid leave, access to the Wellness program, lifetime retirement annuity, Texa$aver 401(k) and 457 Programs under the Employees Retirement System of Texas.

Functional Title: Contract Administration Manager I
Job Title: Contract Administration Mgr I
Agency: Dept of Family & Protectve Svc

Department: COA CPS Residential Contracts

Posting Number: 3636
Closing Date: 03/14/2025
Posting Audience: Internal and External
Occupational Category: Business and Financial Operations
Salary Group: TEXAS-B-26
Salary Range: $6,377.50 - $10,785.83
Shift: Day

Additional Shift: Days (First)

Telework: Eligible for Telework

Travel: Up to 10%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Exempt

Facility Location:

Job Location City: HOUSTON

Job Location Address: custOfficeAdd

Other Locations: Austin; Abilene; Alamo; Alice; Alpine; Alvin; Amarillo; Anahuac; Andrews; Angleton; Anson; Aransas Pass; Archer City; Arlington; Athens; Atlanta; Bacliff; Ballinger; Bandera; Bastrop; Bay City; Baytown; Beaumont; Bedford; Beeville; Bellville; Big Spring; Boerne; Bonham; Borger; Bowie; Brady; Breckenridge; Brenham; Brownfield; Brownsville; Brownwood; Bryan; Burnet; Caldwell; Cameron; Canton; Canutillo; Carlsbad; Carrizo Springs; Carrollton; Carthage; Center; Centerville; Childress; Clarksville; Cleburne; Cleveland; Coldspring; Columbus; Conroe; Copperas Cove; Corpus Christi; Corsicana; Crockett; Crosby; Crystal City; Cuero; Cypress; Daingerfield; Dallas; Decatur; Del Rio; Denton; Dickinson; Dumas; Duncanville; Eagle Pass; Eastland; Edinburg; El Paso; Elgin; Elsa; Ennis; Fabens; Falfurrias; Floresville; Fort Stockton; Fort Worth; Fredericksburg; Gainesville; Galveston; Garland; Gatesville; Georgetown; Giddings; Gilmer; Goliad; Gonzales; Graham; Granbury; Grand Prairie; Grapevine; Greenville; Hallettsville; Hamilton; Harlingen; Haskell; Hearne; Hemphill; Hempstead; Henderson; Hereford; Hillsboro; Hondo; Houston; Humble; Huntsville; Hurst; Irving; Jacksonville; Jasper; Johnson City; Jourdanton; Karnes City; Katy; Kaufman; Kerrville; Killeen; Kingsville; Kingwood; Kirbyville; La Grange; Lake Jackson; Lake Worth; Lamesa; Lampasas; Lancaster; Laredo; Levelland; Lewisville; Liberty; Linden; Littlefield; Livingston; Llano; Lockhart; Longview; Lubbock; Lufkin; Lumberton; Madisonville; Marble Falls; Marfa; Marlin; Marshall; Mcallen; Mckinney; Mercedes; Meridian; Mesquite; Mexia; Midland; Mineola; Mineral Wells; Mission; Monahans; Mount Pleasant; Mount Vernon; Nacogdoches; Navasota; New Boston; New Braunfels; Odessa; Orange; Palestine; Pampa; Paris; Pasadena; Pearland; Pearsall; Pecos; Perryton; Pharr; Pittsburg; Plainview; Plano; Pollok; Port Arthur; Port Lavaca; Presidio; Quitman; Raymondville; Refugio; Richardson; Richmond; Rio Grande City; Robstown; Rockwall; Rosenberg; Round Rock; Rowlett; Rusk; San Angelo; San Antonio; San Benito; San Juan; San Marcos; San Saba; Schertz; Seguin; Seminole; Seymour; Sherman; Silsbee; Sinton; Snyder; Socorro; Sonora; South Houston; Stephenville; Sugar Land; Sulphur Springs; Sweetwater; Taylor; Temple; Terrell; Texarkana; Texas City; The Woodlands; Tomball; Trinity; Tyler; Uvalde; Van Horn; Vernon; Victoria; Waco; Washington; Watauga; Waxahachie; Weatherford; Webster; Weslaco; Wharton; Wichita Falls; Woodville; Zapata

MOS Codes:

51C, LS, SK, 3044, 6C0X1, 64P, 6C0, 1490, 1491, 1492, 1493, 1485, 1480, 3006

Brief Job Description:

Performs contract administration work involving the oversight, execution, and administration of large-scope or high-dollar contracts by defining requirements and negotiating, awarding, developing, and monitoring contracts.

Essential Job Functions (EJFs):

Establishes the goals, objectives, policies and procedures for effective and efficient administration of contracts for service delivery. Plans and coordinates administrative, technical and procedural activities including developing and implementing unit guidelines, procedures, schedules, priorities, and standards to accomplish goals, objectives and tasks for management of contracts. Ensures accurate and effective statement of work development, contract execution, risk assessment, processing of amendments to include renewals and contract terminations and close out of client services and administrative services contracts.

Project manages the development of contract documents and other relevant tasks necessary for the procurement of services and goods. Collaborates with HHSC Purchasing and Contracting Services during the procurement phase.

Directs and assesses the evaluation of contracted services and implements recommended improvements. Establishes priorities, standards and processes for evaluating contractor progress in meeting state and federal standards, rules, laws and guidelines and implements procedures for improving contractor performance. Oversees monitoring, management reviews, quality control reviewing, contract monitoring, and project implementation and monitoring.

Communicates verbally and in writing, in an effective manner. Represents the division by providing information, making presentations, and collaborating with internal and external customers. Responds to inquiries on funding processes, procedures, and outcomes. Will respond to legislative inquiries during the session.

Utilizes change management strategies to implement new processes and organizational improvements in response to evolving needs.

Coordinates effectively with the divisional directors, program, legal, budget, Contract Oversight and Support and the division's contract staff.

Manages contract management resources, including providing input on budget development, staff allocations, and efficient/effective use of resources.

Develops and facilitates data analysis and reporting to analyze trends and prepare reports for management direction. Works collaboratively to provide clarification for contractors and identifies the need for improved contractor performance. Ensure follow up in evaluating contractor performance and establishing corrective action plans that result in compliance with contractual obligations.

Coordinates work with staff throughout the agency on projects that cross divisional lines and communicates implications effectively to regional contracts leadership and staff.

Ensures proper planning, assignment, and supervision of staff assignments and work schedules. May manage and develop contract unit staff through review of performance data, consultation, training and performance appraisal. Responsible for hiring and selection, assigning / approving work assignments and quality assurance, completing performance evaluations, recommending personnel disciplinary actions, and scheduling and approving leave.

Knowledge, Skills and Abilities (KSAs):

Knowledge of local, state, and federal laws and regulations relevant to program areas and of the principles and practices of public administration and management.

Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems and in operating computers and applicable computer software.

Ability to manage business functions, division, or department activities; to establish goals and objectives; to devise solutions to administrative problems; to develop and evaluate administrative policies and procedures; to prepare reports; to communicate effectively; to plan, assign, and supervise the work of others; and to work effectively and collaboratively as a member of a team.

Registrations, Licensure Requirements or Certifications:

Must earn Certified Texas Contract Management (CTCM) and Certified Texas Contract Developer (CTCD) certifications within 18 months of hire.

Initial Screening Criteria:

Experience in contract administration and in the management, evaluation, or monitoring of contract providers. Graduation from an accredited four-year college or university with major coursework in business, public administration, law, or a related field is generally preferred. Experience and education may be substituted for one another.

Additional Information:

Preference given to those with CTCM and/or CTCD.

Preference given to individuals residing in the Austin area.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions . click apply for full job details