Coordinates administrative functions of designated projects to ensure that goals or objectives of projects are accomplished within prescribed time frames and funding parameters.
DUTIES AND RESPONSIBILITIES:
Acts as liaison to Superintendent and Project Management.
Processes purchase orders and material purchase orders.
Tracks owner change orders and sub mods requests, processes and codes invoices and purchase orders, maintains contract drawings.
In charge of submittal processing and distribution, as requested.
Performs administrative compliance with owner required processes.
Logs plan revisions and distributes, as requested.
Ensures sub-contractor and vendor compliance, such as subcontractor insurance verification and release to work on site.
Processes credit card purchases and distributes to Project Accountant.
Ships plans and material samples, as requested.
Processes requests for information, if necessary.
Distributes bulletins and notices, as requested per project.
In charge of the following Closeout/Archiving functions:
Subcontractor reconciliations (sent and received).
Manages archive checklist to final archiving.
Prepares and distributes closeout manuals per contract.
Builds reconciliation workbook, as needed.
Resolves issues relating to receipt of security deposits.
Scans and maintains files of all relevant documents, including legal file maintenance.