Job Description Job Description
Project Administrator Job Purpose: Plays a vital role within the Project Team and the overall purpose of the Project Administrator is to reduce the workload and/or to support the Project Manager with specialist knowledge in project administration and procurement documentation.
Project Administrator Job Description: - Assists Project/Program Manager with administrative functions to increase the time available for executive level responsibilities.
- Responsible for tracking and monitoring all functions under the supervision of the Project / Program Manage
- Track and oversee expenses incurred on each project to include labor.
- Sets up, develops, and manipulates spreadsheets to assist the PM with budget tracking, administrative, and financial aspects of projects under PM's oversight.
- Prepares Work Authorization forms for new contracts, modifications, and job closures.
- Reviews invoices for consistency with contract requirements and rates
- Assists in preparing contracts with clients and subconsultants, as well as contract modifications, etc.
- Organize, participate, record, and distribute minutes in meetings as directed by the PM.
- Responsible for special projects as assigned by the PM.
- Responsible for periodic (weekly, monthly, etc.) reports as assigned by the PM.
- Follow-up and reports on accounts receivable, as well as unbilled issues.
- Assists in reviews of contracts and preparation of Management Approval (MAR) forms.
- Interacts directly with PM, clients, and sub-consultants.
- Performs routine tasks without substantial supervision.
- Consults with PM concerning unusual problems and developments.
- Assists with other project and contract administration staff the responsibilities of this position include but are not limited to those listed above.
Skills/Qualifications - Minimum College graduate degree in business or accounting related field
- Experience working in an administrative related role at a Construction company
- Must be proficient in QuickBooks
- High level of proficiency in all MS Office products, especially Excel and Word
- Familiarity with client-specific contractual requirements
- Understanding of contract terms, accounting principles and budget tracking
- Good problem solving, organizational, people, math, and accounting skills.
- Prior experience in budget reconciliation and financial analysis
- Experience in corporate communications (to include report preparation, formatting, and delivery)
- Able to work independently and self-supervised.
- Deadline oriented
- Employee-to-employee interaction and fact finding.
EXPERIENCE IS A MUST