Construction Project Administrator 2

NY HELP No

Agency Military and Naval Affairs, Division of

Title Construction Project Administrator 2

Occupational Category I.T. Engineering, Sciences

Salary Grade 23

Bargaining Unit DMNA - Division of Military and Naval Affairs (CSEA)

Salary Range From $91464 to $91464 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class "Other" (generally Military Law positions)

Travel Percentage 25%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Latham Headquarters

330 Old Niskayuna Road

City Latham

State NY

Zip Code 12110

Duties Description Assigned to the Facilities Management and Engineering Directorate (MNFE), these positions support Agency operations relating to design, construction and project management. The Construction Project Administrator (CPA) series requires administrative collaboration and oversight of all MNFE designated projects in accordance with National Guard Bureau (NGB) standards specifically the requirements of the Master Cooperative Agreement between the NGB and the DMNA as well as all applicable agency and labor contract requirements, current and as amended. CPAs may also perform special studies and research projects related to assigned projects. Specifically these positions plan, schedule, and monitor building construction, repair, and rehabilitation projects from planning stages, through the completion in order to assure that proposals meet Agency/NGB needs; are within accepted cost limitations; and that project elements are completed according to schedule. CPAs serve as the contact person for assigned projects; resolve problems with and between the Agency/NGB and architectural and engineering staff, consultant contractors, and representatives of relevant State agencies; obtain approvals for projects; answer questions about project specifics; and schedule and coordinate the activities of engineers, architects, estimators, contract writers and analysts, contractors, and other occupations connected with projects.These positions require significant technical knowledge and skills in engineering, architectural, drafting, construction project management, landscape architecture or similar field(s). The Construction Project Administrator 2 is required to interpret, explain and present various drawings and design documents. The position performs responsibilities in accordance with all current and amended, DMNA policies and procedures, federal and state statutes, and where applicable, the contract bargaining agreement and requirements of the National Guard Bureau (NGB), specifically the Master Cooperative Agreement (MCA) and supporting regulations. The position may report to state and/or federal supervisory personnel.Specifically, CPA duties include, but are not limited to:
• Management and coordination of project(s) assigned.
• Development of detailed schedules and plans for assigned projects.
• Coordination/attendance of development meetings to include all pertinent parties regarding project progression, timeliness and completion.
• Review and monitor funding limits and authorization requirements based on the size and scope of the project.
• Perform assessment of current infrastructure to aid in the development and prioritization of construction, repair and rehabilitation projects.
• Provide feedback on project details and specifications to MNFE management, NGB and other appropriate parties.
• Identify technical services and contracting needs (i.e., electrical and architectural specifications) and prepare a statement of assignments for all participants through completion of project, and provide project status reports for all relevant parties.
• Review projects assigned and ensure design and construction are within approved specifications and costs.
• Utilize Agency data systems currently the Statewide Financial System (SFS) to assist in the preparation of Federal and State financial documentation for purchasing, contracting and reconciliation of applicable funds.
• Assist with the development of annual budget and financial plans for assigned projects.
• Conduct studies and research issues, programs or operations, in relation to assigned projects, and prepare reports and recommendations.
• As directed, prepare project status reports, financial accounts and other related technical documentation and/or records.
• Participate in the creation of specification, design and construction plans and documents.
• Assist in the planning and revisions of MNFE priorities for current and future projects.
• As needed, provide training to ensure project needs are met in accordance with Agency/NGB plans, priorities and timelines.
• Provide input on long-range capital construction and rehabilitation planning and budgeting.
• Consult with MNFE management regarding short and long range fiscal planning for Agency construction projects
• Provide input to management for the establishment or revision of priorities for construction, repair, and rehabilitation projects.
• Work with grant funding resource support offices on construction projects with multiple funding sources.
• Make periodic site visits/inspections of Agency/NGB project locations to evaluate compliance with contract parameters and applicable building codes.
• Frequently meet in person with program, Agency staff and members of other Federal, State and local agencies to provide information and status updates.
• Coordinate with staff in the tracking and monitoring of required permits.
• Perform other duties as assigned.Responsible for the management of a range of projects from multiple small and moderately simple building rehabilitation and repairs, to medium to large scale and fairly complex projects. The CPA2 is expected to perform duties with considerable independence and professionalism. They may provide supervision to subordinate personnel in the absence of senior supervisors as well as provide direction and supervision to subordinate personnel assigned to support a specific project. Projects assigned may range from the installation or replacement of fire detection/alarm systems, roofs, wiring and other interior and exterior building rehabilitations, to new construction, rehabilitation or renovation of buildings or building complexes. In addition, incumbents will provide assistance to higher level staff on major construction, rehabilitation, and renovation projects, and prepare recommendations and documents for review by higher level staff. The CPA2 is expected to provide recommendation and feedback on projects assigned to include design, planning, scheduling, and cost estimations. These individuals will coordinate the planning, scheduling, and monitoring of building construction, repair, and rehabilitation from initial stages through project completion. In accordance with Agency/NGB requirements, the CPA2 will ensure proposals and projects are within accepted cost limitations, and meet specifications and schedule requirements. The CPA2 will serve as the central point of contact and liaison for assigned projects and is responsible for the resolution of problems between the Agency/NGB, architectural or engineering staff, consultants/ contractors, and representatives from other State agencies involved. In addition, they will serve as the contact and liaison between other Agencies and project participants by providing information, identifying and resolving problems, and obtaining approvals for funding, construction, design approval, payments, work acceptance and change orders. Job Requirements:
• May be required to have working knowledge of General Fund Enterprise Business Systems (GFEBS).
• Working knowledge of State rules and regulations, policies and guidelines associated with State construction projects; specifically guidance and requirements while working with the Office of General Services (OGS).
• Working knowledge of the principles of construction project scheduling.
• Ability to read, understand and interpret contracts, design plans, and other technical documents, often containing regulatory and complex building construction terminology.
• Capability to prepare comprehensive building construction project plans and schedules, as well as ability to adjust both throughout project as needed.
• Strong ability to analyze project needs and communicate same to supervisor(s) and project team as needed.
• Preferred experience working with grant funding, or on construction project with multiple funding sources.
• Must have strong organizational skills; ability to multi-task and prioritize multiple deadlines.
• Ability to perform tasks independently without supervision as well as motivate and coordinate a team to complete the project assigned.
• Capability to determine, negotiate and establish project priorities for assignments.
• Ability to prioritize duties and responsibilities and ensure deadlines are met.
• Strong written and verbal communication skills.
• Ability to interact and work well with various categories of people to include co-workers, management, Federal and State personnel, contractors and representatives from other agencies.
• Ability to train and supervise subordinates and demonstrate an understanding of the basic principles of supervision.
• Knowledge of budget development and capital construction planning.
• Ability to present materials to supervisors and Executive Management in a professional and articulate manner.
• Ability to prepare written material in a clear and concise fashion.
• Ability to read and write in English.
• Demonstrated reliability and trustworthiness.
• May be required to supervise staff . click apply for full job details