Construction Engineering Office Administrator
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Construction Engineering Office Administrator
Salary
$57,708.00 - $66,360.00 Annually
Location
Greeley, CO
Job Type
Full Time
Job Number
HAA 04/25
Department
Department of Transportation
Division
CDOT Region 4
Opening Date
04/04/2025
Closing Date
4/20/:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
10601 W 10th St, Greeley, CO 80634
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Angelita Sims
How To Apply
Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
- Description
- Benefits
- Questions
Department Information
Applications will be considered from residents and non-residents of Colorado.
New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
About CDOT
Do you want to make a difference in Coloradans' lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you will have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future. Also, check out our excellent benefits package.
CDOT for All
CDOT's strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to
The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.
Description of Job
About the Work Unit
This position is located in CDOT's Region 4 Finals Unit. This unit is part of a Program whose overall mission is to provide engineering expertise in developing, building, and maintaining a safe and integrated transportation system. The unit manages or oversees projects for upgrading, reconstructing, and maintaining the highway system along with other projects that have federal, state and local funds. The Finals Unit specifically works with all Region engineering units to provide continual, prompt, reliable support and training for Region engineering personnel, in order to assure quality control in compliance with procedures, plans, specifications, and standards and to maintain a quality assurance program.
About the Position
The Construction Engineering Office Administrator position is responsible for assisting project engineers in administration of construction projects including ensuring contractors are in compliance with Equal Employment Opportunity Law, auditing construction pay documentation, construction document management and Contract Modification Order preparation/support. In addition, the position will be responsible for supporting the region Finals Administrator in reviewing and closure of construction pay documentation.
Major duties and responsibilities include, but are not limited to:
- Review contractor and subcontractor weekly payrolls for accuracy, report discrepancies to project engineer and contractor; track project Form 205's
- Utilize B2G Now to monitor Disadvantaged Business Enterprise (DBE) project utilization and report issues to project engineer.; assist project engineers in monitoring projects for prompt payment in B2G Now;
- Assist project engineers in ensuring DBEs are performing commercially useful functions; and monitor contractors' on the job training programs;
- Conduct Form 280 - EEO and Labor Compliance Interviews;
- Support North Program construction projects and requires frequent travel (day trips) throughout northeastern Colorado;
- Audit ongoing project pay documentation and recommend corrections and changes of less complex projects by performing engineering calculations, certifying accuracy of documentation for logic, completeness, and ensuring that documentation is following contract provisions as well as Federal and State requirements, and securing all mandated documentation;
- Conduct electronic filing audits of construction documentation to ensure proper documentation is on hand as outlined in the CDOT Construction manual;
- Examines final documentation, project financial documentation, computer software applications which include spreadsheets, database, word processing, electronic communications, engineering software for digital filing, and in-house created software;
- Prepare force account analyses for Contract Modification Orders (CMOs);
- Research CDOT cost data for CMO price justifications;
- Assist project engineers with drafting CMO justification letters, form 90s and compiling supplemental documentation needed for CMO justification;
- Coordinate with project staff to compile required documentation and scans/uploads to appropriate electronic files;
- Schedule field audits with the regional civil rights office, regional materials document coordinator and region finals staff;
- Other duties as assigned.
Work Environment:
- Primarily 7:30 AM - 4:30 PM work hours, Monday-Friday with the opportunity for a flexible schedule
- Travel required during work hours throughout the Region to project sites for meetings and documentation reviews
- Required to operate CDOT vehicles
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Experience Only:
Must total 6 years and include the following:
- 4 years of experience in accounting, business, public administration, computer science, engineering, project management another area closely related to the major job duties
- AND least 2 years of experience with a primary focus on auditing, account analysis, construction pay documentation, construction document management or project/program administration
Combination of Education and Experience:
A combination of education and experience that totals at least 6 years
- Education from an accredited college or university in accounting, business administration, public administration, computer science, engineering, project management or another field of study closely related to the job duties will be considered.
- Full-time professional work experience with a primary focus on auditing, construction pay documentation, construction document management or project/program administration
Please Note: The required experience must be substantiated within the work experience section of your application. "See Resume" statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.
College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, your name, all coursework and degree(s) conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. Credential evaluation reports must be official. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.
Conditions of Employment
- Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.
- A current valid driver's license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.
Preferred Qualifications
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