Full-Time Office-Based Mckinney, TX
A growing construction services company is seeking a highly organized and detail-oriented Construction Administrative Coordinator to support daily business operations. This role ensures smooth project execution by managing documentation, coordinating internal processes, and maintaining clear communication with clients and team members.
Key Responsibilities:
- Manage project documentation and maintain accurate records
- Prepare contractor agreements and Certificates of Insurance (COIs)
- Generate and distribute sales and accounts receivable reports using Microsoft Excel
- Troubleshoot Excel formulas, organize large data sets, and create functional, easy-to-read spreadsheets
- Track operational quality control metrics and assist with reporting
- Assist in organizing and assembling proposals and bid documents
- Facilitate onboarding for new hires, including paperwork, timekeeping, and PTO setup
- Prepare PDF documentation for accounts receivable meetings
- Support communication between internal teams and external partners via phone and email
- Collaborate closely with the operations manager and sales manager in a small, fast-paced office environment
Qualifications:
- Bachelor's degree
- Intermediate proficiency in Microsoft Excel (including formulas, data tables, and report formatting)
- Effective communication skills, both written and verbal
- Ability to handle shifting priorities and multitask in a fast-paced setting
- 6 months + of administrative experience preferably in construction, engineering, or a related industry