Job Description:
Commercial General Contractor located in Arlington Heights, IL is seeking a Construction Administrative Assistant with a minimum of 5 years-experience. The ideal candidate for this position is highly organized, detail-oriented and can effectively multi-task while maintaining required deadlines in a fast-paced construction environment.
Project Support:
Assist Project Manager(s) with preparation of bid packages, and follow-up phone calls
Preparing contracts, purchase orders, letters, meeting minutes, and warranty packages
Assist with certificates of insurance
Assist with special projects and administrative tasks as assigned
Interact with clients, subcontractors, architects and vendors
Utilizing construction management software
Other Duties:
Copying, and scanning
Generating emails
Setting up and maintaining filing systems
Answering incoming calls and assume other receptionist duties when needed
Maintaining a clean and organized office environment
Required Skills & Qualifications:
Strong organizational and time management skills
Excellent communication and interpersonal skills
Proficient in Microsoft Office Suite (Word, Excel, Outlook) Procore, BuildingConnected
Excellent typing skills
Ability to work independently and as part of a team
Attention to detail and accuracy
Experience in the construction industry is a plus
Position is fulltime and office based. Salary commensurate with experience