Job Title: Conference Room/Events Coordinator
Rate: $23 - $25/hour
Location: Austin, TX 78701
Duration: 12 Months
Conversion Potential: Possible
Role Summary:
This role will assist with the daily operations of the Client Center. Responsibilities include, but are not limited to:
- Assist, tend to, and anticipate guest needs by responding to all questions and requests in a timely manner
- Understand, follow, and implement all client center policies and procedures
- Work closely with internal partners including the kitchen, security team, audio visual team, events team, and facilities team
- Co-manage EMS (Event Management System) reservation software and oversee the execution of daily meetings and events
- Inspect the spaces daily, complete facilities requests as needed, and follow up for completion
- Understand and communicate daily setups to appropriate parties
- Maintain a high level of cleanliness, organization, and attention to detail in the space and event rooms
- Manage inventory of pantry, and maintain working knowledge of beverage service and catering
- Understand food prep and health and safety rules, regulations, and best practices
- Assist in surveying guest experience and proposing solutions based on feedback
- Various administrative tasks such as: invoice processing, scheduling maintenance calls with vendors, and ordering kitchen, banquet, and office supplies
- Flexibility to work early mornings or late evenings as needed
Primary Responsibilities:
- Manage the Client Center reservation books, including reporting and metrics
- Oversee Client Center's daily meetings and events
- Implement, develop, and follow Client Center protocols and procedures (meet and greet, security protocols, catering setup, client management)
- Liaise with catering partners and applicable back-of-house staff
- Survey client experience and propose solutions based on feedback as needed
- Liaise with staff on administrative tasks including invoice processing, vendor scheduling, and ordering supplies
- Flexibility to occasionally work early mornings or late evenings
Event Planning Duties:
- Plan events ranging from 10 to 500 people with varying complexity
- Monitor and manage projects including creation of project plans and budgets (prepare, manage, and reconcile)
- Lead event teams and direct multiple event components simultaneously
- Collaborate and interact with firm's senior and middle management and clients
- Provide strategic input and recommendations to business group on event development
- Maintain partnering relationships with internal departments such as Food Services, Conference Services, AV, Security, and Facilities
- Manage all aspects of events including:
- Internal consulting
- Concept proposal development
- Site selection and RFP process
- Vendor negotiation and contract administration
- Hotel and travel logistics coordination
- AV setup, decor, menu planning, invitations, and event websites
- Speaker coordination, giveaways, entertainment, and on-site staffing
Requirements:
- Bachelor's degree required
- 2 years of previous experience in hospitality or receptionist roles
- Entry-level role despite the title
- 100% in-office presence required
About Us:
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit to learn more.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status