Who We Are: At Community Mainstreaming, our mission is to support individuals with developmental disabilities in living fulfilling, independent lives. Through our comprehensive services, we promote inclusion and empower those we serve to thrive within their communities. We are driven by compassion, innovation, and a strong commitment to making a difference. Learn more about our impactful work at communitymainstreaming.org.
Overview: The Administrative Assistant plays a crucial role in supporting the operational management of Community Programs. This position involves collaborating with Supervisors to enhance internal systems for greater efficiency and effectiveness. The role also ensures compliance with organizational standards and maintains the integrity of all program-related data.
Why You'll Love Working With Us: A supportive, inclusive team culture where your contributions make a real difference. The chance to work for an organization that transforms lives and empowers individuals with developmental disabilities. Opportunities for career advancement and professional development.
Why Your Role Will Do: - Assist with enrolling new participants in software systems, ensuring all documentation is completed and processed accurately.
- Update and maintain accurate participant records in the system.
- Coordinate with program teams to ensure smooth transitions for new enrollees.
- Create, type, photocopy, collate, edit documents and presentations, and perform other clerical functions.
- Arrange meeting dates and locations, notify participants, track attendance, and prepare meeting materials.
- Review and manage CHOICES profiles.
- Conduct regular reviews of program records to ensure compliance with regulatory standards.
- Maintain a detailed log of compliance findings and ensure corrective actions/documents are tracked, implemented, and uploaded to eVero.
- Collaborate with relevant departments to address any discrepancies or issues identified during the review process.
- Manage and report on tracking system data for evaluations, training, and service notes.
- Actively participate in and record minutes for department meetings.
- Perform all other duties as requested by the supervisor.
Minimum Qualifications: - High school diploma or equivalent required; associate degree or higher preferred.
- Previous experience in administrative support or data management is advantageous.
- Strong attention to detail and ability to handle confidential information.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with data entry and reporting tools.
- Excellent communication and interpersonal skills for effective collaboration with staff, families, and external providers.
- Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
Work Location: Westbury, NY
Work Hours/Schedule: Full-time, Monday - Friday, 9 AM - 5 PM (with occasional flexibility, as needed). Office-based with potential for remote work depending on program needs.
Pay: $25.00/hr.
Generous Benefits: - Medical Benefits: Generous employer contribution; eligibility begins the first day of the month following 60 days of employment.
- Dental Benefits: Employer-paid.
- Vision Plan
- Accident Insurance
- Critical Illness Insurance
- Pet Insurance
- Identity Theft & Fraud Protection
- Legal Services
- 403(B) Retirement Plan: Organization match of up to 5%.
- Life Insurance: 100% employer-paid, coverage of 1x annual salary.
- Tuition Assistance
- Section 125 Flexible Spending Program
- Voluntary Life Insurance and Long-Term Disability Benefits
Paid Time Off: - Up to 80 hours of vacation during the first calendar year of employment. Employees accrue an additional 8 vacation hours each subsequent calendar year, up to a maximum of 120 hours.
- Up to 48 hours of personal time per calendar year.
- 9 paid holidays.
As a non-profit organization, we offer employees the opportunity to qualify for Public Service Loan Forgiveness. Join our team and make a positive impact in the community while benefiting from this valuable financial relief.
Community Mainstreaming Associates is an equal opportunity employer.