Community Engagement and Special Events Coordinator

Salary: $63,894.06 - $83,048.99 Annually
Location : Johnny L. Tigner Community Center, FL
Job Type: Full-Time
Job Number: 01122
Department: Parks & Recreation
Division: Special Events
Opening Date: 05/09/2025
Closing Date: 5/30/2025 5:00 PM Eastern

Summary Objective

This position works closely with internal and external partners within the city to ensure seamless execution of multiple year-round special events that vary in size and location throughout the Parks and Recreation department. The position also is responsible for managing the operations of a large section of the City's Parks and Recreation system, to include management of recreation and parks personnel and the development of recreation programming.
This class works under general supervision, independently developing work methods and sequences.
Essential Functions

ESSENTIAL FUNCTIONS
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Handles all aspects of event planning, from event production to coordinating communications, overseeing logistical details, and creating and monitoring event logistics, implementation, and follow up, which includes all aspects of event coordination, vendor coordination, permitting, staffing, event setup and break down and budgeting
• Plans and implements from start to finish special events scheduled throughout the year. Events vary in size, constituency of groups and venues with and focus on engaging employees and sustaining constituent support.
• Supervises, and evaluates assigned staff, processing employee concerns and problems, directing and redirecting work, counseling, disciplining, and completing employee performance appraisals.
• Collaborates and coordinates with city leadership, other City departments, community partners, and stakeholders to plan and execute programs and events, researching and recommending changes in events, programs, and operations.
• Works nights, weekends, and holidays as required to coordinate and oversee events, programs, and community engagements.
• Ensures compliance with city policies, safety regulations, and contractual agreements for events and public gatherings.
• Oversees planning and interaction for the communication and coordination of established roles for elected officials at a variety of community events
• Serves as city liaison for advisory boards.
• Plans, directs and implements a broad and varied program of parks and recreation activities and services to meet the needs of the public and children ages 4 - 18, and a variety of adult programs.
• Prepares or assists in the preparation of the annual budget for the complete operation of assigned parks or assigned areas for review by a superior.
• Works with 3rd party software programs for recreation and facility rentals, timekeeping and invoicing.
• Prepares and maintains a variety of operational reports and revenue records on attendance, inventory, revenues and related information.
• Supervises the collection of revenues from recreational programs, activities, special events and admissions; reports the progress and potential of revenue production through investigations or special studies; recommends changes in the quality of recreational programs and operations.
• Plans, organizes, conducts and supervises significant special events, including education for leisure activities, athletics, tournaments, festivals, concerts, fairs and expositions.
• Coordinates all road closures through FDOT for special events.
• Explains and interprets rules and regulations, fees, and recreational operations to park patrons; enforces or refers enforcement to proper authorities.
• Conducts periodic inspections of all park areas and facilities; observes efficiencies in operation, safety and condition; issues verbal and written directives to correct deficiencies prior to events.
• Approves or reviews requisitions for materials and supplies for park operations and maintenance; supervises and maintains revenue records; manages park expenditures.
• Develops and implements general and therapeutic recreational activities for individuals with social, mental or physical disabilities.
• Meets with organized groups, individuals, or other interested parties to provide information, assesses community-wide program needs and interests, formulates new programs, and furthers public relations for the City.
• Ensures the safety of all programs, activity and event participants and providers by following City policies and procedures and monitoring participants' activity
• Monitors recreation facilities to ensure security, proper working order of equipment, cleanliness of area and other potential maintenance hazards
• Greets visitors to the office and recreational facilities
• Maintains inventory of supplies and equipment; requisitions, supplies and equipment as necessary
• Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Typical Qualifications

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor's Degree in Parks and Recreation Management or related discipline.
• Five years of experience in event planning and coordination with three (3) years of supervisory experience in managing large-scale events or a large section of a parks and recreation agency or an equivalent combination of education, training and experience.
• Must possess and maintain a valid state driver's license with an acceptable driving history.
• First Aid/CPR within 90 days of employment.
• Certified Crowd Manager within 90 days of employment.

PREFERRED EDUCATION AND EXPERIENCE REQUIREMENTS:

• Certified Parks and Recreation Professional (CPRP)

Knowledge, Skills and Abilities, Work Environment and Work Hours

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of event planning methods and principles
• Knowledge of current trends and developments in the field of parks and recreation management as it relates to special events.
• Knowledge of the principles of supervision, organization and administration.
• Knowledge of the basic laws, rules and regulations relating to the use of facilities as applicable to City operations.
• Skilled in prioritizing, organizing, and managing multiple simultaneous projects that vary in size.
• Skilled in preparing clear and concise reports, including oral, written, and audio/visual presentations.
• Skilled in applying independent judgment, personal discretion, and resourcefulness in interpreting and applying guidelines.
• Skilled in developing marketing and advertisement materials.
• Skilled in gathering and analyzing information and making recommendations based on findings and in support of organizational goals.
• Skilled in operating a computer and related software applications.
• Skilled in communicating effectively with a variety of individuals.
• Knowledge of budget preparation and administration, skill in budget analysis and financial/accounting principles.
• Skill in coordinating the work of others and prioritizing work assignments.
• Skill in resolving problems or situations requiring the exercise of good judgment.
• Skill in preparing clear and concise written reports.
• Skill in interpreting policies.
• Ability to manage events of all sizes with responsibility for designated areas of operation. Ability to prepare and maintain reports and conduct research and special studies.

• Ability to work with and supervise all age groups including seniors, adults, and youth, with and without special needs
• Ability to maintain and display enthusiasm for special events.

PHYSICAL DEMANDS:
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs medium work that involves walking, standing, stooping, jumping, lifting, digging, pushing and raising objects and also involves exerting between 20 and 50 pounds of force on a regular and recurring basis and 50 to 100 pounds of force on an occasional basis.

WORK ENVIRONMENT:
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• Involves routine and frequent exposure to:
  • Bright/dim light; Dusts and pollen.
  • Extreme heat and/or cold; Wet or humid conditions.
  • Extreme noise levels, Animals/wildlife.
  • Vibration; Fumes and/or noxious odors.
  • Traffic; Moving machinery.

WORK HOURS:
Sunday - Saturday: Days/Hours will vary based on program and event needs. (May be required to work nights, weekends and holidays to meet the business/program needs of the City. Hours may change based on program, event and operational needs.)

ESSENTIAL SAFETY FUNCTIONS
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses . click apply for full job details