Commercial Property Accountant

The Kelemen Company is a leading commercial property management firm committed to excellence in financial oversight. As a Property Accountant, you will ensure accurate financial records, compliance, and efficient reporting for our managed properties. This role requires strong analytical skills, attention to detail, and the ability to manage multiple priorities, contributing to our reputation for exceptional property management.

• Review new leases and amendments entered by third-party services and set up new tenants as needed.
• Verify tenant charges and credits processed by third-party providers.
• Deposit tenant payments using a remote scanner and ensure daily cash receipts are accurately recorded.
• Download and review daily cash receipts, either inputting them directly or coordinating with third-party services for entry and verification.
• Perform weekly bank reconciliations before processing accounts payable.
• Review invoice coding and process payments in Avid for the weekly check run.
• Make online payments for utility invoices and ensure timely downloads and storage of utility invoices in the company's shared drive.
• Collaborate with third-party services to maintain an up-to-date utility spreadsheet and review, approve, and post coding entries in Avid and the accounting system.
• Prepare cash analysis reports for monthly funding requests to owners or as needed.
• Compile and submit funding requests to lenders.
• Communicate with vendors and tenants as necessary.
• Conduct monthly bank reconciliations as part of the closing process.
• Review and distribute monthly financial statements for cash-based properties.
• Complete month-end closings for accrual and modified accrual-based properties.
• Maintain accounting ledgers and ensure the accuracy of general ledger information.
• Investigate and resolve account discrepancies by reviewing documentation, contacting vendors, and making necessary adjustments.
• Prepare bills, invoices, and bank deposits as required.
• Reconcile accounts receivable to ensure proper posting of payments and resolve discrepancies with the property management team and tenants.
• Ensure third-party services generate and send late fee reports on the 6th, 11th, and 21st of the month.
• Review and finalize tenant billings by the 15th of each month.
• Send rent statements by the 19th of each month.
• Assist with the preparation of quarterly and annual recoverable charge reconciliations.
• Support the preparation of annual property budgets as needed.
• Set up new vendors in the accounting system and ensure timely completion and filing of vendor 1099 forms.
• Identify and report discrepancies or financial concerns to management.
• Meet all deadlines outlined in the Accounting Department calendar.
• Manage special projects assigned by the Controller.
• Prepare monthly management fee calculations and payroll recovery reports.
• Perform cash management functions, including monitoring balances and processing payments.
• Complete ad hoc administrative duties as requested.
• Maintain and update the property tax schedule to ensure timely payments.
• Calculate and process monthly distributions to owners.

• Bachelor's degree in Accounting, Finance, or a related field (preferred).
• 2+ years of experience in property accounting, real estate accounting, or a similar role.
• Strong understanding of accounting principles, financial reporting, and reconciliations.
• Proficiency in accounting software, Appfolio is a plus.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple tasks while meeting deadlines in a fast-paced environment.
• Detail-oriented with a high level of accuracy in financial reporting.
• Experience with accounts payable, accounts receivable, and general ledger reconciliation.
• Ability to work both independently and collaboratively within a team.