Clerk Typist (Provisional) - North High School

35 hours/week

8:00am - 3:30pm - inclusive of 1/2 hour unpaid lunch

12 months per school year

PLEASE NOTE: This is a provisional competitive Civil Service position. The selected candidate must be currently appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.

DUTIES:

Assistant to the Assistant Principal in the Main Office. Some of the duties include but are not limited to:

• Keeping accurate database of locker assignments
• Assisting with duties related to Building Permit usage
• Assignment of building keys (including display cases) and ID badges, and swipe cards
• Maintaining records and correspondence related to student discipline
• Assisting with maintaining records related to extracurricular clubs, advisor handbooks, and stipends
• Assisting with duties related to Exam Administration
• Processing Interpreting/Translating Paperwork
• Assisting with duties related Freshmen Orientation
• Additional duties as assigned.

QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

NOTE: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.

NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

SPECIAL REQUIREMENTS: Working knowledge of office terminology procedures, and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness, tact and courtesy; physical condition commensurate with the demands of the position.

• Ability to interact in a professional manner with staff and business people;
• Must have excellent phone etiquette skills;
• Must have excellent organizational skills;
• Must have excellent interpersonal skills;
• Excellent computer skills, Word, Excel and Outlook
• Detail oriented with proven experience in reviewing written info for grammatical and format errors;
• Ability to work independently as necessary;
• Experience in assisting with the completion of comprehensive reports that are used for internal and external use;
• Must be able to maintain confidentiality;
• Must be punctual, hardworking, dependable, flexible, patient, and friendly;
• Excellent public relations skills, positive attitude
• Excellent computer skills, Word, Excel and Publisher
• A team player/flexible -extremely organized, sense of humor, able to accept constructive criticism
• Able to perform calmly in a busy office setting
• Strong work ethic
• Ability to work with and enjoys working with High school students
• Ability to multi-task, prioritize and work well under pressure

PREFERRED CHARACTERISTICS

• Working knowledge of High School Office
• Working Knowledge of Microsoft Word, Excel, Access and Google
• Working Knowledge of WITS, WINCAP, and eSchool

Clerk Typist Competitive Requirements/Responsibilities

Distinguishing Features of the Class: The work involves the performance of standardized clerical tasks such as routine typing. Does related work as required.

Qualifications:

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

NOTE: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.

NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

Special Requirements: Working knowledge of office terminology procedures, and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness, tact and courtesy; physical condition commensurate with the demands of the position.

Reports to: Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices.

Typical Work Activities:

• Is familiar with and contributes to the successful implementation of the District's Mission and Belief statements;
• Types forms, form letters, payrolls, bills, vouchers, records, reports, index cards and similar materials;
• Transcribes voice mail messages and other recorded audio messages and longhand copy;
• Collects money and accounts for monies received;
• Addresses envelopes on a typewriter or microcomputer;
• Proof reads reports and other documents;
• Answers telephone, take messages, relays information directly or over intercommunication system;
• Assists in the preparation of payrolls and the maintenance of payroll records;
• Sorts correspondence vouchers, and similar materials;
• Makes and checks routine arithmetical computations;
• Files correspondence, memoranda, reports and other materials;
• Acts as receptionist, directing callers to the proper person or office; and gives information of a routine nature;
• Operates office machines/equipment;
• Indexes materials;
• Performs routine office work involved in the issuance of license and permits in preparation of tax rolls, and in preparation, mailing and collection of tax and utility bills;
• Prepares outgoing mail and sorts in-coming mail for dissemination;
• May occasionally operate an Alpha-numeric key board to transcribe data to either punch cards, tapes, magnetic discs or directly to a computer;
• Perform such other tasks and assume such other responsibilities as directed by the Superintendent of Schools or his/her designee.

PLEASE NOTE: This is a provisional competitive Civil Service position. The selected candidate must be currently appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.

Salary: Starting salary is $39,000 with an increase to $41,000 on July 1st as per the contract.