Clerk of Courts Deputy Clerk I

Salary: $18.62 Hourly
Location : Dayton Ohio, OH
Job Type: Full-time Regular
Job Number: 2025-03
Department: Clerk of Courts Legal Division
Opening Date: 03/04/2025
Closing Date: 3/10/2025 5:00 PM Eastern
Max Number of Applicants: 1000

Position Overview

Under supervision, provides exceptional customer service and record keeping for individuals who have business to conduct with the Montgomery County Common Pleas Court (General and Domestic Relations Divisions) and the Second District Court of Appeals. This position reports to the Supervisor of the department or the Assistant Chief Deputy - Operations.
Summary of Job Duties

Specific work will vary based on the assignment but will include the following types of work:

• Provide exceptional customer service by assisting customers at the counter or over the telephone, including reviewing documents and ensuring that the required information is provided and complete; determine and collect any costs or fees required; receipt, post, and distribute collected monies; answer any customer related questions.
• Docket information for pleadings with the correct docket code in an accurate and timely manner; enter information in the Clerk of Courts case management system; issue appropriate notices and distribute pleadings to the proper department; generate documents upon customer request; keep case file information in order as defined by department procedures.
• Prepare and coordinate service processing for summonses, subpoenas and the like, including collecting new cases and service requests from the mail or the counter; determine if appropriate fees or waivers are included; arrange for service based on standard procedures (certified mail, regular mail, process server, or sheriff's office); update the status in the Clerk of Courts case management system; process failure of service attempts and Final Appealable Orders.
• Open and distribute mail, including date and time stamping receipt and delivering the mail to the appropriate staff member for processing; process incoming mail including reviewing documents, verifying that any appropriate fees are included in addition to preparing the case file.
• Scan documents into the case file database by determining which case documents must be scanned by source or type of document, finding the case information in the database, preparing and scanning the document into the system, and verifying the accuracy of the scanned document; perform basic quality assurance by identifying recording errors in the database, making appropriate corrections, and informing the supervisor of potential problems.
• Provide minimum quality assurance and reporting services for the Legal Division, including preparation of standard and non-standard reports and ensuring that all information in the court system database is complete and accurate.
• Maintain accurate hard-copy records for non-electronic case types including preparing initial case file folders, clipping documents into the case file in the appropriate order, and ensuring that all files are tracked consistent with standards; prepare electronic records for customers upon request.
• Examine a variety of legal documents for correctness, sufficiency of information and compliance with court rules, policies, procedures, and practices.
• Provide assistance to colleagues in the department when necessary due to scheduling, volume, or staffing requirements.
• Other duties as assigned.

Minimum Qualifications and Requirements
High school diploma or equivalent

- AND -

Minimum of one (1) year of office or clerical experience

- AND -

Pass an Ohio BCI background Check

This is a collectively bargained (union) position. The starting salary and salary structure are based upon the current union contract and, therefore, non-negotiable in this hiring process.
Supplemental Information
Knowledge, Skills and Abilities

• Ability to use basic mathematics to collect money and record money transactions
• Skilled in providing optimal customer service
• Keyboarding skills to quickly and accurately enter, access, update, and manipulate data
• Ability to become proficient in job tasks through on-the-job training within a six (6)-month period

Please submit resume with application.
References are accepted but not required with application.
All Montgomery County employees become members of the Ohio Public Employees Retirement System and have access to deferred compensation programs.

Benefits may vary for full-time, part-time, intermittent, and seasonal employees and/or due to union affiliation. The list below demonstrates the benefits that may be available to employees according to employment status and is subject to change.

Full-Time Employees (40 hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid vacation, paid personal leave days, sick leave, holiday pay, tuition reimbursement, and access to dental, vision, short-term disability, accident & critical care benefits.

Part-Time Employees (Benefits Eligible) (scheduled 21+ hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid personal leave days, sick leave, holiday pay for hours scheduled to work on holidays, and access to dental, vision, short-term disability, accident & critical care benefits.

Part-time Employees (Non-Benefits Eligible) (20 hours or less per week): Benefits include Long Term Sick Leave Accrual, Paid Personal Leave, and holiday pay for hours scheduled to work on holidays.

Seasonal Employees: Benefits include Sick Leave accrued at 4.6 hours for every eighty 80 hours in active
pay status. Seasonal employees scheduled to work 40 hours during their period of employment will accrue vacation in the same manner as regular full-time employees and can use their vacation after completion of twenty-six (26) bi-weekly pay periods in active pay status. Part-time Seasonal employees (scheduled to work less than 40 hours) do not accrue vacation.

Intermittent and Temporary Employees: Long-Term Sick Leave accrual is based on hours worked.

Benefit information can be found on the Montgomery County Benefits website at: