Clerk - Attendance

Primary Purpose

Maintain accurate student attendance records and report Average Daily Attendance. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

• High School diploma or GED

Special Knowledge/Skills

• Effective communication and interpersonal skills
• Proficient computer skills
• Strong organizational and file maintenance skills
• Ability to maintain confidentiality

Experience

• Minimum of 3 years general office experience

Major Responsibilities and Duties

1. Enter data from attendance forms for each class period and maintain daily attendance report used for ADA.
2. Print verification forms every two weeks and prepare weekly attendance report.
3. Maintain record of student identification numbers.
4. Enter information on new student and withdrawal into computer.
5. Maintain school function list of students participating in extracurricular activities.
6. Maintain student demographic information files.
7. Supervise student office assistants.
8. Keep accurate attendance records from AEP, JJAEP.
9. Maintain master phone list.
10. Be responsible for attendance letters to parents/guardian each nine weeks.
11. Maintain accurate excuse notes on all student folders.
12. Verify PEIMS records (e.g. social security number and birthdates).
13. Check students in and out.
14. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
15. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
16. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
17. Research district policy, precedent, and current practices prior to taking action.
18. Participate as an effective team member who contributes to district, department, and content goals.
19. Demonstrates proficient levels of technology applications.
20. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
21. Utilize time wisely for effective management of job responsibilities.
22. Maintain punctuality in daily work times, appointments, and meetings.
23. Meet task completion deadlines established by supervisor.
24. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
25. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
26. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
27. Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Ability to maintain concentration while performing duties; ability to maintain emotional control under stress; frequent interruptions

Physical Demands/Environmental Factors

Moderate standing, walking, lifting, and carrying; prolonged sitting at computer; repetitious hand movements

Terms: 197 days

Pay Grade: PARA 3