Clerical Hourly

Description This is a non-exempt, part-time position with the Carson City Clerk/Recorder's Office, not to exceed 1039 work hours in any fiscal year. Employees in this position will perform a variety of clerical duties for the Recorders Office in the Carson City Clerk/Recorder's Office. Employees will perform a variety of duties related to the maintenance and administration of services related to the needs of Carson City. This recruitment will remain open until recruitment needs are satisfied. Individuals are encouraged to apply immediately, as hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. Examples of Duties ESSENTIAL FUNCTIONS: This class specification lists the major duties and requirements of the job and is not all-inclusive.Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills Respond to requests for information related to specific unit of assignment. Enter and retrieve information from an automated data system. Maintain and update filing and/or records systems, and other specialized record keeping information. Review all work for accuracy and completeness, and maintain confidentiality of all information. Photocopy, collate, and distribute documents. Operate a variety of office equipment, i.e. computer, fax, copier, and etc. Assist customers at the front counter with a variety of requests. Performs specialized office support work in accordance with State regulations and office policies and procedures. Scan and index numerous documents. Posting information on the website. Examines various legal documents for sufficiency, completeness and adherence to laws, codes and recording requirements. Enters information into an automated system for permanent indexing. Explains recording requirements to the public, including providing information regarding transfer taxes, fees and required supplemental documents. Organizes own work, sets priorities and ensures that critical deadlines are met. Performs a variety of general office support work such as filing, answering telephone inquiries, typing correspondence, opening, handling, and distributing mail; and reproducing copies of various documents. Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment. Typical Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and / or ability required. Education and Experience:High School diploma, GED, or equivalent education; AND two years of clerical experience. Knowledge of: General office practices and procedures Chronological, alphabetical, and numerical filing procedures Data entry and verification procedures Proofreading procedures Customer Service Ability to: Answer telephones and take accurate messages Proofread documents for accuracy and completeness Maintain confidentiality of information Operate a variety of office equipment including personal computers, fax machines, photocopiers, scanners, postage meters, and calculators Communicate effectively, both verbally and in writing Read and follow instructions Establish and maintain interpersonal and cooperative relationships Language skills: Ability to read, analyze, and interpret technical procedures and general government regulations; ability to understand and implement verbal and written instructions; ability to write reports and general business correspondence; ability to effectively present information and respond to questions from groups of managers, customers, and the general public. Mathematical skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; ability to compute rate, ratio and percentage. Reasoning ability: Ability to define problems, collect data, establish facts, and draw valid conclusions; interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Other knowledge, skills & abilities: Intermediate to advanced proficiency level utilizing Microsoft Office applications including Excel, Access, PowerPoint, Word, and Outlook, and other computer software and indexing programs; ability to operate standard office equipment, including scanners, telephones, calculators, copiers, fax machines, etc. SUPERVISION RECEIVED AND EXERCISED: Under General Supervision- Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps, which are explained in general terms. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and/or reviews are frequent enough to ensure compliance with instructions. PHYSICAL DEMANDS & WORKING ENVIRONMENT: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone; ability to operate a motor vehicle and safely travel to a variety of offsite locations. Ability to stand for long periods of time. Supplemental Information CONDITIONS OF EMPLOYMENT: This is an at-will position. If hired into the position, the employment is at-will meaning the employee can be terminated at any time for any reason or no reason. Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation. Any City employee may be required to stay at or return to work during emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency. Employees may be required to complete Incident Command System training as a condition of continuing employment. New employees are required to submit to a fingerprint based background investigation which cost the new employee $48.25 and a drug screen which costs $36.50. Employment is contingent upon passing the background and the drug screen. Carson City participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS, with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment with Carson City must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made. For additional information regarding acceptable documents for this purpose, please contact Human Resources at or go to the U.S. Citizenship and Immigration Services web page at. Carson City is an Equal Opportunity Employer.