Civil Clerk

Salary : $36,833.00 - $46,041.00 Annually
Location : Globe or Payson, AZ
Job Type: Full-Time
Job Number: 25-037
Department: Sheriff
Opening Date: 04/30/2025

Purpose of the Job
The purpose of this position is to process, record and ensure compliance with State laws regarding the service of legal documents from the Superior Court to be served by the Gila County Sheriff's Office.

Essential Duties and Responsibilities
SUPERVISORY RESPONSIBILITIES
This position does not supervise other employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES

TIME SPENT

• Reviews, processes and files documents issued from the court systems and other agencies; enters data into computer system, verifies and prepares documents for service.

40%

• Assists customers and attorneys regarding court procedures and status of documents; maintains departmental files, records, documentation and databases.

20%

• Obtains information for legal proceedings such as: legal property descriptions, property identification, vehicle identification numbers, and makes arrangements for Sheriff's Office sales.

10%

• Enters, reviews, edits and retrieves data and prepares reports.

10%

• Receives departmental fees and issues receipts; balance bank deposits and maintains related records.

10%

• Enters, reviews, edits and retrieves data and prepares reports.

10%

• Performs other duties as assigned.

BUDGET RESPONSIBILITIES

This position provides research support only on Elected Office budget.

PROJECT RESPONSIBILITIES

This position does not have project responsibilities.

ORAL COMMUNICATION DUTIES

This position trains colleagues, explains County procedures or processes and participates in meetings.

WRITTEN COMMUNICATION DUTIES

This position creates or edits documents, internal memos, emails and reports.

INTERACTIONS WITH THE GENERAL PUBLIC

Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.

INTERACTIONS SPECIFICALLY WITH CUSTOMERS

Consistently (More than 40% but less than 55% in a year)

Minimum Education/Directly Related Experience Required
MINIMUM EDUCATION REQUIRED

High School Diploma or GED.

MINIMUM YEARS OF DIRECTLY RELATED EXPERIENCE REQUIRED

Two (2) years directly related experience; or equivalent combination of education, training and experience.

PROFESSIONAL CREDENTIALS REQUIRED

Must possess and maintain a valid Driver's License. Notary Public Commission.

Supplemental Information
KNOWLEDGE REQUIRED

Clerical; customer and personal service; English language and composition; law and government; a person must be able to read and understand documents that come in from the Court to be served by a Deputy Sheriff.

SKILLS REQUIRED

Active learning; active listening; analytical thinking; critical thinking; reading; customer service; troubleshooting; typing and data entry.

ABILITIES REQUIRED

Multi-task; imagine outcomes of particular actions; read and write at College level; read and write at professional level and deductive reasoning.

PHYSICAL DEMANDS

• Occasionally stands to attend to customers and to perform custodian work.

• Occasionally sits to operate special equipment, to complete a program and rarely sits to perform watchmen duties.
• Regularly lifts under 10 lbs. of work related materials or equipment.
• Constantly requires dexterity for keyboard operations, rarely requires dexterity for special gadgets and special machines.
• Constantly bends, stoops, twists to reach and grab work related materials.

WORK ENVIRONMENT

Incumbents in this position constantly spends time in office environment and in lobby environment; rarely spends time in classroom(s); outdoor areas; library and automobile.

SAFETY RISK EXPOSURE

Incumbents in this position may become exposed to telephone verbal abuse by customers or citizens. May also become exposed to individuals with high level of emotional distress.

PROTECTIVE GEAR & SAFETY MANUALS

Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.

CONSEQUENCES OF ERROR

Potential errors can cause inconveniences to other employees, and/or delays in related work areas. Delays of services are possible.

SECURITY REQUIREMENTS

Incumbents in this position are required to be US Citizens with zero felony convictions and required to have a Driver's License. Prior to being hired, all potential appointees to this position are subject to background checks; as well as written and oral examinations.
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