Salary : $44,368.06 - $73,946.08 Annually
Location : FAIRFAX (FJ16), VA
Job Type: FT Hourly W BN
Job Number: 25-00807
Department: Circuit Court & Records
Opening Date: 04/05/2025
Closing Date: 4/11/:59 PM Eastern
Pay Grade: S15
Posting Type: Open to General Public
Job Announcement
In the Circuit Court Civil Branch, under the supervision of the Civil Status Division supervisor, this position performs a wide variety of complex and technical processes and duties in the team and is responsible for a variety of duties.
Prepares cases for appeal to the Virginia Court of Appeals and the Virginia Supreme Court. Prepares garnishment dismissal and show cause orders. Assists in the administration of the Differentiated Case Tracking Program (DCTP). Prepares and coordinates all elements of various dockets and analyzes information from civil law/domestic case documents for the Circuit Court. Prepares and coordinates all elements of the weekly Friday Motions Docket. Assists the public, attorneys, staff, and judges in person, via written correspondence, through the court's website, email, and over the telephone. Performs other duties as required.
Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
Receives and reviews documents to ensure completeness for filing and recording;
Prepares and processes legal documents;
Enters and updates case information in the case management system;
Scans and indexes documents in the case management system;
Calculates and collects fines, court costs, and restitution;
Notifies defendants of court fines, fees, and restitution balances and payment options;
Reconciles daily receipts, identifies discrepancies and makes corrections;
Assists customers by phone, and in person with miscellaneous inquiries;
Maintains, stores, and ensures accessibility of case files;
Assists the public requesting to review, and/or obtain copies of case files;
Prepares and monitors Court dockets;
Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.
Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of standard administrative procedures, practices, and equipment;
Knowledge of common legal terminology, documents and procedures;
Ability of comprehend applicable Virginia Code sections and laws;
Ability to process a considerable volume of record work in an accurate and timely manner;
Ability to perform data entry, scanning, indexing and retrieval with computer information systems;
Ability to communicate courteously and effectively, both verbally and in writing;
Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.
Employment Standards
MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation; plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.
PREFERRED QUALIFICATIONS:
• Two or more years of court and/or legal experience.
• Two or more years of experience in providing front-line customer service.
• Knowledge of the Code of Virginia and regulations in relevant areas.
• Excellent attention to detail and organizational skills.
• Clear and concise oral and written communication skills.
• Experience working in a team environment.
• Ability to exercise tact, discretion, initiative, creativity, and independent judgment.
• Experience in the use of Microsoft Office computer software, especially Word, Excel, and Outlook. PHYSICAL REQUIREMENTS:
• Requires ability to lift boxes, files and push a cart weighing up to 30 pounds.
• Ability to input and retrieve data from a computer.
• All duties performed with or without reasonable accommodations. SELECTION PROCEDURE:
Panel interview and may include a practical exercise.
The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY . EEO/AA/TTY.
Requisition 25-00807
Merit Positions
Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:
• Medical/Vision/Dental Insurance Coverage
• Group Term Life Insurance
• Long Term Disability
• LiveWell Program
• Flexible Spending Programs
• Paid Leave (annual, sick, parental, volunteer activity, and more.)
• Paid Holidays
• Contributory Retirement Plan
• Deferred Compensation
• Employee Assistance Program
• Employees' Child Care Center
• Commuter Benefit Program
• Continuous Learning Opportunities NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program:
For additional details please visit the
Non-Merit Positions
• Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
• Medical/Vision/Dental Insurance Coverage
• Flexible Spending Program
• Deferred Compensation
• Temporary: scheduled to work a maximum of 900 hours in a calendar year.
• No benefits
01
What is the highest level of education that you have completed?
• Less than 12th grade
• High school diploma or GED
• Some college
• Associate's degree
• Bachelor's degree
• Master's degree
• Doctorate degree 02
If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.
• Less than 45 quarter hours
• 45 to less than 90 quarter hours
• 90 to less than 135 quarter hours
• 135 to less than 180 quarter hours
• 180 or more quarter hours
• Less than 30 semester hours
• 30 to less than 60 semester hours
• 60 to less than 90 semester hours
• 90 to less than 120 semester hours
• 120 or more semester hours
• Not applicable 03
How many years of full-time equivalent experience do you have providing administrative support, technical support, customer service, or working in a court or legal environment?
• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three or more years 04
How many years of full-time equivalent experience do you have working in a court or other legal environment?
• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three or more years 05
How many years of full-time equivalent experience do you have providing front-line customer service?
• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three or more years 06
Please identify the type of experiences you have had interacting with co-workers in an office. Check all that apply.
• I work mainly by myself
• I work with a team but rarely perform duties other than my own
• I work with a team and frequently fill in for others on my team
• I have volunteered to mentor and train other employees on how to perform my job
• I have served on inter-departmental committees and teams in my organization
• I have served as a team leader
• None of the above 07
Please identify the type of experience you have had in the following areas of customer service. Check all that apply.
• Face-to-face customer service
• Telephone customer service
• Respond in writing to customer inquiries
• Research and resolve difficult and complex customer issues
• Front desk or public counter
• None of the above 08
How many years of full-time equivalent experience do you have performing data entry?
• None
• Less than one year
• One to less than two years
• Two to less than three years . click apply for full job details
Date Posted: 08 April 2025
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