City Clerk

Employer

City of Kirkland

Salary

$115,045.73 - $150,108.60 Annually

Location

Kirkland, WA

Job Type

Full-Time

Job Number

Location

Finance and Admin. - FA Admin. Services

Opening Date

03/07/2025

Closing Date

Continuous

FLSA

Exempt

Bargaining Unit

MAC

Job Summary
The City of Kirkland's Finance and Administrative Services Department is seeking to hire a City Clerk.

Why Kirkland?

Ranked as one of the most livable cities in America, Kirkland is an attractive and inviting place to live, work, and visit. We have big city vision while maintaining a small-town, community feel. If you are a candidate with the desire to join an organization looking to innovate into the future, the City of Kirkland is the place for you.

If you ask our employees why they love where they work, they will tell you about the great people, work environment, supportive leadership and City Council, and fearless innovation.

We also invest in you.

Competitive Wages: We strive to maintain competitive compensation packages and work to provide wages that meet the knowledge, skills, and abilities of our employees.

Awesome benefits: The City offers benefits that are unmatched by most other employers. Please click on the benefits tab above to view more details.

Childcare Programs: To help address the challenge of finding reliable childcare, the City of Kirkland has reserved spots for City employees at local and regional providers, available at a discount. New employees gain access to Kirkland's reserved spots as soon as they start employment. Learn more.

Training and Career Development: The City of Kirkland believes in developing it 's employees. You will have access to training opportunities designed for career development and advancement based on your position, skills, and interests.

Job Summary
Under the direction of the Director of Finance and Administration, the City Clerk manages and implements the services, programs and activities of the City Clerk's Office in accordance with state laws and City ordinances; serves as the legal custodian of the City's official public records, archives and seal.

Distinguishing Characteristics: The City Clerk manages processes and ensures delivery of services and outcomes in the City Clerk's Office, under the direction of the Director of Finance and Administration. The City Clerk is the public records officer for the entire city, and is responsible for overseeing the City's compliance with public records disclosure requirements. The City Clerk is part of the Department's management team and manages assigned staff.

Essential Functions : Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
•  Manages and provides oversight of City Council meeting agendas and meeting packets to ensure City Council procedures have been maintained, legal notices and publication requirements have been met, and quasi-judicial correspondence and agenda items have been clearly identified for appropriate handling and processing. Reviews actions taken by the City Council and directs required notifications to federal, state, and local authorities.
•  Attends regular and special City Council meetings; oversees or performs an accurate recording of the proceedings and preparation of the minutes, using proper legislative terminology; recording, indexing, and filing for the public record; coordinates off-site City Council meetings.
•  Acts as the official filing agent for the city for claims for damages and accepts service of process in accordance with Kirkland Municipal Code 3.16.070 and RCW 4.28.080(2).
•  Acts as the city's point of contact with King County Elections and assists with the processing of local ballot measures, elected official filings, and inquires, as needed.
•  Serves as custodian of official City records and public documents; performs certification and recording for the City as required on legal documents and other records requiring such certification; seals and attests by signature to ordinances, resolutions, contracts, easements, deeds, bonds, or other documents requiring City certification; catalogs and files all City records.
•  Evaluates, interprets, and responds to requests for public disclosure in accordance with City administrative procedures, local, state, and federal laws. Establishes and updates organization procedures as needed.
•  Manages on and off-site records storage, archiving, retention, destruction and disaster recovery of City records.
•  Plans, develops implements and administers the records management component of electronic systems and software throughout the City in coordination with the Information Technology department.
•  Hires, trains, supervises, evaluates, and disciplines assigned staff, including delegating and prioritizing work.
•  Maintains knowledge of new and revised legislation related to areas of responsibility and implements changes to local laws as may be required; develops policies and procedures for uniform administration and compliance.
•  Ensures compliance with all relevant state and City legislation for handling, processing, and maintaining official records, legal and public notices, open meetings act, public disclosure, Volunteer Firefighter Relief Fund, and records management.
•  Manages Citywide Board and Commission recruitments, interview processes, and the facilitation of Open Government Training.
•  Prepares the annual budget and justifies budget requests for the City Clerk's division; assures the efficient and economical use of Division funds, resources and assets.
•  Manages the passport application service and the information desk, including volunteers at the information desk. Acts as the city's Passport Facility Manager and Program Lead.
•  Develops, prepares, manages, administers, and monitors budget for the City Clerk's Office.
•  Represents the Department or City with regional and professional organizations; attends meetings and conferences, serves on committees and workgroups.
•  Manages process for recording of City documents with King County Assessor's Office.
•  Fosters a positive and supportive work environment; promotes diversity, equity, inclusion, and belonging in the workplace, contributing to an environment of respectful living and working in a multicultural society. Peripheral Duties:
•  Performs functions as assigned in the City's emergency response plan in the event of an emergency.
•  In consultation with the City Attorney's office, provides technical expertise on Open Meetings Act, Council rules, public disclosure, legal notices, records management and other State and local regulations.
•  Negotiates Hearing Examiner contract on behalf of the City Council. May establish administrative hearing dates in compliance with state and local laws; attend hearings, record proceedings, and maintain official hearing files.
•  Provides notary services and serves as staff contact for City notaries; provides updated information and answers questions regarding notary services.
•  Responsible for developing measurable implementation plans that achieve the City's initiatives in the Diversity, Equity, Inclusion, and Belonging (DEIB) Roadmap. Knowledge, Skills and Abilities
•  Thorough knowledge of Kirkland Municipal Code and state and federal regulations that impact First Class and Code Cities.
•  Comprehensive knowledge of regulations, principles, and practices of maintaining and managing public records and legal documents.
•  Thorough knowledge of and ability to interpret and apply public disclosure laws.
•  Working knowledge of standard legal documents, processes and language and ability to interpret standard legal documents, policies, and procedures.
•  Working knowledge of functions of all City Departments, and specific understanding of functions, procedures or policies of selected Departments.
•  Working knowledge of basic bookkeeping, accounting principles, and recordkeeping.
•  Organizational skills to effectively manage multiple priorities and competing deadlines.
•  Ability to attract, retain, supervise, and motivate, using leadership skills, a competent and professional staff.
•  Analytical, public relations and communication skills (both verbal and written) to comprehend, interpret, and explain rules, regulations, legal requirements, and policies to a diverse audience and facilitate problem solving discussions.
•  Advanced interpersonal skills to build and maintain effective working relationships with a variety of internal and external customers and contacts.
•  Ability to remain flexible to changing priorities, multi-task, and work independently.
•  PC proficiency including word processing and spreadsheet software. Qualifications
Minimum Qualifications: . click apply for full job details