Chief Deputy City Clerk

Salary : $73,646.10 - $86,352.60 Annually
Location : Compton, CA
Job Type: Full-Time
Job Number: 24-25:61
Department: City Clerk
Opening Date: 04/07/2025
Closing Date: 4/27/:59 PM Pacific

GENERAL PURPOSE

Under the general direction of the City Clerk, assists with planning, organizing, coordinating and administering the activities and operations of the City Clerk's Office; performs the mandated functions and statutory requirements in support of the Office of the City Clerk as defined by state law; performs technical, legal and administrative duties in managing the official records of the City, maintaining the required historical municipal data; serves as office manager and performs advanced clerical support work to support office operations; and performs other related duties.

SUPERVISION RECEIVED/EXERCISED

Works under the general direction of the City Clerk, serves as Acting City Clerk in his/her absence, and exercises supervision over subordinate clerical support personnel.

PRIMARY DUTIES AND RESPONSIBILITIES
The following essential functions are those that are critical, integral, necessary, crucial, primary and fundamental to the job. Incumbents who possess the requisite skill, experience, education, and other job-related requirements of a position are expected to perform the essential functions of the job with or without a reasonable accommodation.
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Manages and coordinates the operations of the City Clerk's Office and acts as the City Clerk as required; assures official City activities are in compliance with Federal, state, and City policies and practices.
• Oversees records management program, assures the accuracy of technical files and official records, and assures City records management program is in compliance with California statutes.
• Assists with the technical preparation, recordation and transcribing of proceedings of official meetings and public hearings of the City Council, and other Boards; attends meetings and assures completion of required follow-up on meeting action items.
• Reviews and approves the official documents, adopted resolutions, ordinances, agreements, contracts, meeting minutes and other official records after each meeting; indexes public records; oversees and certifies the publication of official notices, agendas, ordinances and resolutions.
• Coordinates City elections, and assures compliance to state laws and regulations.
• Ensures compliance with the Fair Political Practices Commission laws and regulations concerning campaign funds and statements of economic interest.
• Provides advice and consultation to management and employees on technical municipality issues, and the interpretation and consistent application of state and Federal rules, regulations, policies and procedures.
• Reviews and processes public records requests and special permits.
• Verifies cash receipts and distribution to proper fund; audits and approves invoices for payment; completes payroll for department staff; oversees the mail services internal service fund for processing outgoing mail.
• Supervises assigned staff; trains staff, develops staff skills, and evaluates performance; plans and prioritizes projects; reviews the work of assigned staff to assure the work quality and timely accomplishment of assigned duties and responsibilities.
• Collects, compiles and analyzes data and information, and prepares and presents reports.
• Manages special projects as directed; interprets and explains City and state regulations.
• Performs other duties as assigned or required.

MINIMUM QUALIFICATIONS
Education and Experience:

Possession of an Associate's Degree from an accredited college or university in Business Administration, Office Management or related field; AND five (5) years municipal government experience, including one (1) year working in a City Clerk's office; OR an equivalent combination of education and experience.
Required Licenses or Certifications:

• Must possess a valid California Class C Driver's License.

Required Knowledge of:

• City organization, operations, policies and procedures.
• State and Federal laws, statutes, regulations, rules and codes regulating City government including the Brown Act, Public Records Act and Political Reform Act.
• Principles and practices of public sector records retention, record keeping and records management.
• Municipal election laws and procedures.
• City Charter, ordinances, codes, policies, resolutions, and agreements including Memoranda of Understanding.
• Principles, techniques, and objectives of public information programs.
• Legal, ethical and professional rules of conduct for public sector employees and elected officials.

Required Skill in:

• Establishing and maintaining effective working relationships with staff, City departments, elected officials, outside agencies, community groups, local businesses, and the general public.
• Understanding and applying statutory standards and procedures, applicable state and Federal rules and regulations, and parliamentary procedures governing public meetings.
• Analyzing technical and statutory issues, evaluating alternatives, and making decisions based on findings.
• Developing and administering budgets and monitoring expenditures.
• Reviewing, correcting and maintaining complex and extensive records.
• Supervising, leading, and delegating tasks and authority.
• Operating a personal computer utilizing standard and specialized software.
• Establishing and maintaining effective working relationships with co-workers and the public.
• Effective verbal and written communication.

Physical Demands / Work Environment:

• Work is primarily performed in a standard office environment.
• Work may involve exposure to wet surfaces, occasional loud noise and dust.

Internal applicants must use their personal email to apply, as City of Compton work emails will not be accepted for job applications. While we cannot prevent applicants from using their work email, the City is not responsible for missed communications due to system outages, firewall restrictions, employee leave, or any other technical or accessibility issues affecting City email accounts.

EXAMINATIONThe purpose of this examination is to establish an eligible list from which vacant position(s) may be filled.

Only the most qualified candidates will be invited to participate in the examination and interview process.

Phase one (1) is an oral examination (weighted 100%) that will be administered by an appraisal panel to evaluate professional qualifications, background and suitability. The oral examination may include graded simulation exercises, writing exercises, and oral presentations. A passing score for the oral exam is 70%. Each candidate will be notified via mail or e-mail.

The City of Compton reserves the right to utilize alternative testing methods, if deemed necessary. Failure in one phase of the examination shall be grounds for declaring the applicant as failing in the entire examination, and as disqualified for subsequent parts of an examination.GENERAL INFORMATION TO EXAMINATION APPLICANTSThe City of Compton does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or provisions of services.
Applicants with disabilities who require special testing arrangements must give advanced notice to the Human Resources Department prior to the final filing date.ELIGIBLE LISTSRecruitment may be conducted on an (a) promotional basis, (b) open-competitive basis, or (c) promotional and open-competitive basis simultaneously. All candidates who attain an overall score of at least 70.00 (open-competitive) and at least 75.00 (promotional) will be placed in rank order on the relevant eligible list(s).PLEASE NOTE:All permanent City employees that attain an overall score of at least 75.00 will be placed on both the promotional eligible list and the open-competitive eligible list. All City employees that attain a score of 70.00 on EACH PHASE of the examination but an overall score of less than 75.00 will be placed on the open-competitive eligible list only.

Each eligible list shall remain in effect one (1) year from the date of its establishment unless it is extended, abolished or exhausted. Whenever possible, three (3) names are certified to fill any one (1) vacant position. No candidate may be certified more than three (3) times for any one classified position. When certifying eligible lists to appointing powers, the promotional eligible list takes precedence over the open-competitive eligible list. A department manager's recommendation for employment is subject to the City Manager's approval.EXAMINATION APPEAL PROCEDUREA candidate may, within five (5) days after taking the written examination, file in writing with the City Manager an appeal against any part of the test, citing the item or items against which the appeal is directed, and the reason(s) for such appeal . click apply for full job details