Chambers Judicial Assistant 1 Kodiak

Salary: $30.46 Hourly
Location : Kodiak, AK
Job Type: Full Time
Job Number: 50361
Department: Alaska Court System
Division: Trial Courts - 3rd Judicial District
Opening Date: 04/29/2025
Closing Date: 5/13/2025 5:00 PM Alaska
Position Open To: All Applicants
Bargaining Unit: Exempt Judicial
Range: 12

Job Description
The Kodiak Superior Court is accepting applications for a Chambers Judicial Assistant 1 (range 12) to provide administrative support

for Superior Court Judge Colleen Baxter.
Duties Include:

• Responsible for the smooth flow of paperwork and files between the judges' chambers and the Clerk's Office;
• Type and edit correspondence, orders, and documents authorized by the judge;
• Work files with pending motions and determine readiness and urgency for handling by the judge;
• Perform In-Court clerking duties as needed; prepare log notes; prepare criminal judgments, bail orders, and other in-court forms as necessary;
• Docket and distribute signed orders and notices;
• Maintain files and updates in CourtView;
• Schedule hearings, manage the judge's schedule in CourtView and Outlook;
• Interact with public in courtroom; receive and screen telephone calls and visitors to chambers;
• Prepare and submit biweekly pay affidavits, and judicial leave reports;
• Make travel arrangements; prepare and submit expense claims;
• Assist with various special projects as needed.

The Work HoursFull-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break. PLEASE NOTE:This position is assigned to the court's partially-exempt service; incumbents serve "at-will" to the hiring authority.Upon the retirement or resignation of the Superior Court Judge, this position will end unless the incumbent is interviewed and selected by a new judge.
LEGAL RIGHT TO ACCEPT EMPLOYMENT

The State's online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.
What benefits do we offer? Typical Benefits for Full Time Employees Include:

• 12 paid holidays per year
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer-paid Basic Life insurance with additional coverage available
• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan (optional)
• Personal leave accrual

See for additional information.
For more information on the Alaska Court System, please visit:


For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts
The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications
Graduation from high school or completion of a General Education Development (GED) certificate.

AND

Two years of progressively responsible, fully qualified work experience as an administrative assistant.

AND

The ability to keyboard at least 40 words per minute (net).
Substitution:

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience.

A bachelor's degree from an accredited college will substitute for one year of the required administrative assistant work experience.

Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required administrative assistant work experience.

NOTE: Work experience as a legal administrative assistant is preferred. Positions in this job classification are in the partially-exempt service and serve at-will to the appointing authority.
Additional Required Information
Additional Required Information:
This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts, if using education to meet minimum qualifications.

Documents to be Submitted at the Time of Interview (REQUIRED): If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.
• A list of two or three professional references who have had supervisory authority over you along with their email addresses and daytime contact phone numbers.

WORK HISTORY

If using work experience not already documented in your application, provide the employer's name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, you will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring manager.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at . The Court System reserves the right to confirm all background information.
Contact Information
Contact Title: Recruitment

E-Mail:

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Phone Number:
The Alaska Court System provides a variety of benefits for eligible employees, which are a significant part of the total compensation package. The following are typical benefits available to full-time employees. Actual benefits received may differ by position type or be prorated for other than full time work.

• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer paid Basic Life Insurance with additional coverage available
• 12 paid holidays per year
• Personal leave accrual based on years of creditable state service
• Option to enroll in the Alaska Deferred Compensation Plan

For more information on the Alaska Court System, please visit:
01

Are you a current or former Alaska Court System employee? If yes, please list location and department.
02

Have you carefully read the minimum qualifications for this position, and do you certify that you possess the required education and/or experience to meet the minimum qualifications as stated?Attaching a resume is NOT an alternative to filling out the application in its entirety. Noting "see resume" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job opening.

• Yes
• No

03

Are you proficient at speaking another language besides English? If "Yes" - which language?
04

The work schedule for this position is Monday - Friday from 8:00 a.m. to 4:30 p.m. Do you understand this requirement?

• Yes
• No

Required Question