CDOC: Administrative Assistant III - Pueblo
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CDOC: Administrative Assistant III - Pueblo
Salary
$4,154.00 - $5,816.00 Monthly
Location
Pueblo, CO
Job Type
Full Time
Job Number
LVCF AA III 4.2025
Department
Department of Corrections
Opening Date
03/24/2025
Closing Date
4/7/2025 4:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1401 W 17th St., Pueblo, CO 81003
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Kayla Bartlett, or
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
- Description
- Benefits
- Questions
Department Information
This position is only open to Colorado state residents.
This posting may be used to fill future vacancies at this location.
If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.
In addition to a great agency and rewarding, meaningful work, we offer:
- Distinctive career advancement opportunities throughout the state system;
- Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans. Member Contribution Rates . Correctional Officers I-IV qualify as "Safety Officers" and are eligible for increased PERA benefits;
- Medical and dental health plans;
- Short and long term disability coverage;
- Paid life insurance;
- 11 paid holidays per year plus vacation and sick leave;
- Wellness program, tuition reimbursement, training opportunities and more;
Visit State of Colorado Employee Benefits. for more information.
Job Location: This vacancy is at the La Vista Correctional Facility (LVCF) in Pueblo, CO.
The eligibility list created from this recruitment may be used to fill future vacancies in Pueblo.
Description of Job
Primary duties and responsibilities of this position include but are not limited to:
- Provide excellent customer service by directing and/or responding to all stakeholders to include internal and external departments, other state agencies, offender families and the general public;
- Research information to resolve problems, concerns, errors, and/or complaints;
- Type, review, file, copy and scan various documents and memos as needed;
- Maintain a clear, concise and organized filing system electronically or physically;
- Assist the facility with ACA files and records management as assigned;
- Collect and compile data to generate reports and routinely update reports to reflect current and accurate information;
- Is solely responsible for, or assists with, tracking the budget expenditures for the assigned area;
- Make purchases using the state issued Purchasing Card (P-Card);
- Answer and respond to staff/stakeholder/offender inquiries via phone, facsimile, email or in person;
- Ensure clear and concise communication with supervisors and staff members within the work unit, various departments and other state agencies;
- Assist with the supervision of area porters, monitors the assigned area's chemicals, equipment and other security/tool control items as necessary;
- Ensure supervisor and/or area manager is apprised of accurate budget totals on a regular basis;
- Other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for. This information will be used to help determine compensation for the position. "See resume" statements cannot be accepted in lieu of the "work experience" section of the application. Additional work experience will not be accepted after the job announcement close date for compensation purposes.
Minimum Qualifications:
Three years of general clerical experience in an administrative or office support role.
General clerical duties may include: T he accurate and timely completion and processing of documents and information; data entry; printing; scanning and making copies; scheduling; accepting reservations or registrations; arrange meeting logistics and equipment; reception and intake; record keeping, filing and maintenance; answering multi lines phones and relaying messages; and general administrative tasks in an office support environment.
Substitutions:
College or university course work in Business, Criminal Justice or a similar discipline may substitute for the experience on a year for year basis.
Required Competencies:
- Established proficiency in position-related office technologies, especially Microsoft Office (Word, Excel and PowerPoint);
- Ability to work directly with inmates in a prison environment;
- Exceptional interpersonal/customer service skills;
- Excellent written and oral communication skills;
- Efficient management/input of data and tracking;
- Strong ability to multi-task and demonstrate flexibility;
- Impeccable organizational, planning and prioritizing skills;
- Precise attention to details;
- Ability to read and comprehend the English language;
- Ability to effectively communicate fluently in English both verbally and in writing;
- Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind.
Preferred Qualifications:
- Relevant years of state service working with confidential documents;
- Experience proof-reading, editing, or creating documents;
- Experience supporting a program or work unit;
- Experience with data-entry, checking and verifying;
- Experience with National Crime Information Center (NCIC) and Colorado Crime Information Center (CCIC);
- Experience working with confidential information;
- Experience creating and maintaining budgets and budget reports;
- If you are using the substitution, one year of clerical experience is preferred.
ONLY APPLICANTS WHO MEET THE MINIMUM AND SPECIAL REQUIREMENTS WILL BE INCLUDED IN THE COMPARATIVE ANALYSIS PROCESS.
IMPORTANT INFORMATION
The Assessment Process : Your application will be reviewed to determine if you meet the minimum Qualifications (MQ's). Applicants that meet MQ's will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.
Use of artificial intelligence (AI) tools, including language models, to create, write, or alter any portion of responses throughout any step of the assessment process may result in the disqualification of an applicant.
Be sure the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job , Minimum Qualifications , Required Competencies and Preferred Qualifications as listed above. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.
Employees who are rehired or reinstated within six months of their separation will return at either their previous pay rate if hired into the same class level or based on their time in the class series, whichever is higher. Those rehired or reinstated after six months' separation will be calculated using the same formula for new hires and promotions.
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