CDOC: Administrative Assistant III: Term Limited (Colorado Springs)
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CDOC: Administrative Assistant III: Term Limited (Colorado Springs)
Salary
$4,154.00 - $5,816.00 Monthly
Location
Colorado Springs, CO
Job Type
Full Time
Job Number
HQ COS AA III 05.2025
Department
Department of Corrections
Opening Date
04/22/2025
Closing Date
5/6/2025 4:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
Colorado Springs, Colorado
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Kayla Bartlett, or
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
• Description
• Benefits
• Questions Department Information
This position is only open to Colorado state residents.
This is a term-limited position. Employment is anticipated to last 3 years , contingent upon funding. The selected individual will be required to sign a waiver of retention rights which infers no rights to retain a state-classified position beyond the assignment. This position is eligible for full benefits
This posting may be used to fill future vacancies at this location.
If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.
In addition to a great agency and rewarding, meaningful work, we offer:
• Distinctive career advancement opportunities throughout the state system;
• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans. Member Contribution Rates . Correctional Officers I-IV qualify as "Safety Officers" and are eligible for increased PERA benefits;
• Medical and dental health plans;
• Short and long term disability coverage;
• Paid life insurance;
• 11 paid holidays per year plus vacation and sick leave;
• Wellness program, tuition reimbursement, training opportunities and more; Visit State of Colorado Employee Benefits. for more information.
Job Location: Headquarters, Colorado Springs .
The eligibility list created from this recruitment may be used to fill future vacancies.
Description of Job
The Division of Parole exists to manage and supervise offenders on a 24 hour per day, seven day per week, 365 day per year basis to provide public safety and opportunities for successful re-entry of offenders returning to the community. Re-entry support services collaborate with this setting. The unit ensures compliance with federal and state statutes, CDOC regulations, Parole Board conditions and agreements, Code of Penal Discipline, community corrections standards, Interstate Compact rules and regulations and other established rules/standards for the supervision of offenders.
The Administrative Assistant III exist to support all activities related to scheduling and coordinating training logistics, ordering VR equipment, tracking statistics, and ensuring that all 200+ sworn parole officers sign up for and receive Crisis Response Training and VR training.
Primary duties and responsibilities of this position include but are not limited to:
• Provide excellent customer service by directing and/or responding to all stakeholders to include internal and external departments, other state agencies, offender families and the general public;
• Research information to resolve problems, concerns, errors, and/or complaints;
• Type, review, file, copy and scan various documents and memos as needed;
• Maintain a clear, concise and organized filing system electronically or physically;
• Collect and compile data to generate reports and routinely update reports to reflect current and accurate information;
• Is solely responsible for, or assists with, tracking the budget expenditures for the assigned area;
• Make purchases using the state issued Purchasing Card (P-Card);
• Answer and respond to staff/stakeholder/offender inquiries via phone, facsimile, email or in person;
• Ensure clear and concise communication with supervisors and staff members within the work unit, various departments and other state agencies;
• Assist with the supervision of area porters, monitors the assigned area's chemicals, equipment and other security/tool control items as necessary;
• Ensure supervisor and/or area manager is apprised of accurate budget totals on a regular basis;
• Keeping track of current, incoming parole officers who need to take the required VR Training;
• Ensure all parole officers complete this training;
• Assist in scheduling the locations, rooms, and personnel to attend the training;
• Ensure all staff are training on the incident reporting training once migrated in eOMIS;
• Assist with the development of the eOMIS data training;
• Enter training records in TIS and Benchmark;
• Ensure that the departmental tableaus for new parole tableau dashboards are accurate;
• Develop monthly and quarterly metrics to report on parole incidents, crisis response, and outcomes
• ;Quality assess the data entries for incident reporting by parole region, parole office, and by staff;
• Develop an internal survey to assess curriculum retention;
• Other duties as assigned. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for. This information will be used to help determine compensation for the position. "See resume" statements cannot be accepted in lieu of the "work experience" section of the application. Additional work experience will not be accepted after the job announcement close date for compensation purposes.
Minimum Qualifications:
Three years of general clerical experience in an administrative or office support role.
General clerical duties may include: T he accurate and timely completion and processing of documents and information; data entry; printing; scanning and making copies; scheduling; accepting reservations or registrations; arrange meeting logistics and equipment; reception and intake; record keeping, filing and maintenance; answering multi lines phones and relaying messages; and general administrative tasks in an office support environment.
Substitutions:
College or university course work in Business, Criminal Justice or a similar discipline may substitute for the experience on a year for year basis.
Required Competencies:
• Established proficiency in position-related office technologies, especially Microsoft Office (Word, Excel and PowerPoint);
• Ability to work directly with inmates in a prison environment;
• Accurate and proficient typing skills;
• Exceptional interpersonal/customer service skills;
• Excellent written and oral communication skills;
• Efficient management/input of data and tracking;
• Strong ability to multi-task and demonstrate flexibility;
• Impeccable organizational, planning and prioritizing skills;
• Precise attention to details;
• Ability to read and comprehend the English language;
• Ability to effectively communicate fluently in English both verbally and in writing;
• Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind. Preferred Qualifications:
• Experience working with Tableaus;
• Experience proof-reading, editing, or creating documents;
• Experience supporting a program or work unit;
• Experience developing monthly and quarterly metrics to report incidents, crisis response, and outcomes;
• Experience monitor, tracking, and report tends;
• Experience with data-entry, checking and verifying;
• Experience with developing an surveys to assess curriculum retention;
• Experience working with confidential information;
• Experience creating and maintaining budgets and budget reports;
• If you are using the substitution, one year of clerical experience is preferred click apply for full job details
Date Posted: 28 April 2025
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