CDOC ADMINISTRATIVE ASSISTANT II (Buena Vista)
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CDOC ADMINISTRATIVE ASSISTANT II (Buena Vista)
Salary
$3,255.00 - $4,558.00 Monthly
Location
Chaffee County, CO
Job Type
Full Time
Job Number
BVCC AA II 06.2025
Department
Department of Corrections
Opening Date
05/08/2025
Closing Date
5/22/2025 4:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
Buena Vista, Colorado
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Kayla Bartlett,
How To Apply
Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
- Description
- Benefits
- Questions
Department Information
This position is only open to Colorado State Residents.
Job Location: This position will be located in state correctional facility.
If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.
In addition to a great agency and rewarding, meaningful work, we offer:
- Distinctive career advancement opportunities throughout the state system;
- Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans. Member Contribution Rates . Correctional Officers I-IV qualify as "Safety Officers" and are eligible for increased PERA benefits;
- Medical and dental health plans;
- Short and long term disability coverage;
- Paid life insurance;
- 11 paid holidays per year plus vacation and sick leave;
- Wellness program, tuition reimbursement, training opportunities and more;
Visit State of Colorado Employee Benefits. for more information.
This job announcement may be used to fill future Administrative Assistant III vacancies for Buena Vista Correctional Facility.
We are pleased to share that the CDOC has collaborated with Fading West Development LLC(FWD) to assist our employees with housing in the Buena Vista Area. They are located in the Farm neighborhood near shopping, restaurants, a fitness center and work.
CDOC cannot guarantee housing, and does not operate the housing.
Description of Job
Primary duties and responsibilities of this position include but are not limited to:
- Receives and screens inquiries and ensures response and/or follow-up are completed;
- Research information to resolve problems or concerns when the solution is unclear;
- Instructs customers on filling out forms/documents;
- Distribute mail accordingly;
- Schedules meetings and administrative appointments;
- Takes /transcribes/distributes meeting minutes as requested;
- Ensures clear and concise communication with customers, co-workers, supervisors, and appointing authority;
- Create, compile and build employee personnel files;
- Maintain confidentiality of information;
- File all documentation into electronic personnel files;
- Position creates, maintains and tracks data using appropriate software;
- Verify adequate releases, gather information, monitor the review of files as requested by employees, supervisors, investigators, and attorneys;
- Scan and upload release documents into current files;
- Provide accurate information to approved stakeholders as it relates to employment verifications, employment dates, salary and work titles;
- Utilizes Microsoft Word, Access, Excel, Power Point, DCIS, PCDCIS and other computer programs to enter, track, and retrieve data;
- Distributes information via mail, e-mail, and fax to appropriate parties;
- Establishes, maintains, and updates office record keeping systems, tickler files, forms, internal logs, and reminder notices;
- Drafts, prepares, edits, and publishes correspondence, documents, reports, etc., from written material or verbal instruction;
- Designs and revises documents to include hand-outs, flyers, instructions, manuals, etc;
- Other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications:
Two years of general clerical experience in an administrative or office support role.
General clerical duties may include: T he accurate and timely completion and processing of documents and information; data entry; printing; scanning and making copies; scheduling; accepting reservations or registrations; arrange meeting logistics and equipment; reception and intake; record keeping, filing and maintenance; answering multi line phones and relaying messages; and general administrative tasks in an office support environment.
-OR-
Education and Experience: A combination of related education in Business, Criminal Justice or a similar discipline and/or relevant experience as defined above equal to three (2) years.
Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for . This information will be used to help determine compensation for the position. "See resume" statements cannot be accepted in lieu of the "work experience" section of the application. Additional work experience will not be accepted after the job announcement close date for compensation purposes.
Required Competencies:
- Established proficiency in position-related office technologies, especially Microsoft Office (Word, Excel and PowerPoint);
- Ability to work directly with inmates in a prison environment;
- Exceptional interpersonal/customer service skills;
- Excellent written and oral communication skills;
- Efficient management/input of data and tracking;
- Strong ability to multi-task and demonstrate flexibility;
- Impeccable organizational, planning and prioritizing skills;
- Precise attention to details;
- Ability to read and comprehend the English language;
- Ability to effectively communicate fluently in English both verbally and in writing;
- Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind.
Preferred Qualifications:
- Relevant years of state service working with confidential information;
- Experience proof-reading, editing, or creating documents;
- Experience supporting a program or work unit;
- Experience with data-entry, checking and verifying;
- Experience with National Crime Information Center (NCIC) and Colorado Crime Information Center (CCIC);
- Experience working with confidential information;
- Experience creating and maintaining budgets and budget reports;
- If you are using the substitution, one year of clerical experience is preferred.
ONLY APPLICANTS WHO MEET THE MINIMUM AND SPECIAL REQUIREMENTS WILL BE INCLUDED IN THE COMPARATIVE ANALYSIS PROCESS.
IMPORTANT INFORMATION
The Assessment Process : Your application will be reviewed to determine if you meet the minimum Qualifications (MQ's). Applicants that meet MQ's will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.
Use of artificial intelligence (AI) tools, including language models, to create, write, or alter any portion of responses throughout any step of the assessment process may result in the disqualification of an applicant.
Be sure the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job , Minimum Qualifications , Required Competencies and Preferred Qualifications as listed above. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application . click apply for full job details