CDOC - Administrative Assistant II

CDOC - Administrative Assistant II (Canon City)

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CDOC - Administrative Assistant II (Canon City)

Salary

$3,255.00 - $4,558.00 Monthly

Location

Canon City, CO

Job Type

Full Time

Job Number

CC AA II 06.2025

Department

Department of Corrections

Division

Correctional Industries

Opening Date

05/09/2025

Closing Date

5/31/2025 4:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Cañon City Area

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Kayla Bartlett

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
•   Description
•   Benefits
•   Questions Department Information

This position is only open to Colorado state residents.

This posting may be used to fill future vacancies within the Canon City Area and will work in a state correctional facility.

If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.

In addition to a great agency and rewarding, meaningful work, we offer:
•   Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;
•   Medical and dental health plans;
•   Short and long term disability coverage;
•   Paid life insurance;
•   11 paid holidays per year plus vacation and sick leave;
•   Wellness program, tuition reimbursement, training opportunities and more.
•   Distinctive career advancement opportunities throughout the state system;

Please take a moment and click here to look at the opportunities our agency has to offer. Description of Job

Primary duties and responsibilities of this position:
•   Provide clerical and office support;
•   Store, format, edit, revise and print reports;
•   Create initial file in which all required documents are collected;
•   Maintain database to track files, documents and records;
•   Create, process, file and forward documents;
•   Organize work procedures by following established guidelines to assist in determining effective and time efficient methods;
•   Direct customers by providing resources and informational services;
•   Provide primary switchboard operator duties;
•   Other duties as assigned. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

Two years of general clerical experience.

General clerical duties may include: The accurate and timely completion of processing documents and information; data entry; printing, scanning, and making copies; scheduling; accepting reservations or registrations; arrange meeting logistics and equipment; reception and intake; record keeping, filing and maintenance; answering multi line phones and relaying messages; and general administrative tasks in an office support environment.

Substitutions

College or university course work, in Business, Criminal Justice, or a related field may substitute for the experience on a year-for-year basis.

Required Competencies:
•   Excellent customer service skills;
•   Outstanding oral and written communication skills;
•   Time management skills;
•   Data management skills;
•   Strong organizational skills;
•   Commendable level of integrity and confidentiality;
•   Self-directed and motivated work ethic;
•   Excellent reasoning and problem solving skills;
•   Ability to read and comprehend the English language;
•   Ability to effectively communicate fluently in English both verbally and in writing. Preferred Qualifications:
•   Relevant years of state service;
•   Proficient in Microsoft Office Suite ( Access, Excel, Powerpoint, Word);
•   Experience scheduling and working in a multitude of calendars;
•   Familiarity with interpreting legal documents;
•   Experience entering information into databases with a high degree of accuracy. ONLY APPLICANTS WHO MEET THE MINIMUM REQUIREMENTS SHALL BE CONSIDERED FOR THIS ANNOUNCEMENT

IMPORTANT INFORMATION

The Assessment Process : Your application will be reviewed to determine if you meet the minimum Qualifications (MQ's). Applicants that meet MQ's will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.

Use of artificial intelligence (AI) tools, including language models, to create, write, or alter any portion of responses throughout any step of the assessment process may result in the disqualification of an applicant.

Be sure the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job , Minimum Qualifications , Required Competencies and Preferred Qualifications as listed above. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.

Employees who are rehired or reinstated within six months of their separation will return at either their previous pay rate if hired into the same class level or based on their time in the class series, whichever is higher. Those rehired or reinstated after six months' separation will be calculated using the same formula for new hires and promotions.

If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application.

If an unofficial copy of transcripts is being submitted at the time of application, transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.

Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.

In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation process.

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it.

You are encouraged to print a copy of this announcement for your records

Conditions of Employment: All job offers are contingent upon a successful medical screening by a healthcare professional, certifying the candidate's ability to perform the essential functions of the position. Applicant must consent to hold harmless CDOC and its agents and staff from any liability arising in whole or in part from the testing and the use of this information in connection with CDOC's consideration of application for employment.
•   Must be 21 years of age . click apply for full job details