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WHO WOULD I REPORT TO? Shanthi Pattison
WHAT DEPARTMENT IS THIS IN? 5450 Lewis & Clark Work Study, Center for Community Engagement
WHEN DOES THIS POSITION BEGIN (AND END, IF APPLICABLE? 2025-05-05
JOB PURPOSE: The CCE Business Operations Assistant will support the Center for Community Engagement at the Graduate School of Education & Counseling with daily operational tasks relating to event registration, database maintenance & event support. The mission of the Center for Community Engagement is to enhance the effectiveness of education and mental health professionals as agents of change by providing equity driven professional development.
Our year-round offerings prepare practitioners to meet the educational and mental health needs of all communities, and to advocate for equity and social justice within their field of practice. Many offerings are open to community members and professionals from other fields and disciplines.
PREREQUISITES FOR ELIGIBILITY:- Must be a current GSEC or CAS student at Lewis & Clark College
- Resume, uploaded
- Cover letter, uploaded
DUTIES AND RESPONSIBILITIES: - Update Budget Sheets & audit system data
- Assist with event preparation
- Assist with post-event tasks in Salesforce (marking attendance, issuing certificates, exporting evaluation surveys)
- Assist CCE students & community members with event registration
- Troubleshoot/resolve registration issues
- Update data & constituent records in Salesforce as needed
- Various office tasks as assigned
QUALIFICATIONS: - Experience with database maintenance
- Basic spreadsheet & data entry experience
- Completion of FERPA training will be required upon start of position
- Excellent attention to detail and organizational skills.
- Computer skills, especially MS Word, Excel, and web-based applications (e.g. Google Suite Tools).
- Ability to follow directions and to work independently.
- Ability to interact with faculty, staff, and community members in a professional and helpful manner.
- Ability to honor and work with all identities and individuals.
- Previous office experience preferred.
- Previous experience with Salesforce (preferred, not required)
- Familiarity with Asana project management software (preferred, not required)
- Student Affairs Administration experience (preferred, not required)
SCHEDULE: - 3-5 hours per week (varies as needed) through Summer 2025. With a possible continuation into the '25-26 academic year depending on need
- Business hours - 8:30 AM - 4:30 PM (work to be completed on Graduate campus during business office hours)
RATE OF PAY: WORK STUDY REQUIREMENT: Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators.
Reasonable Accommodation Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Eligibility to Work In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.