: Will handle calls with arbitrators, perform heavy coordination with arbitrator to reserve meeting space for offsite hearings (lots of calendaring) and have discussion between team as far as admin procedures
Must have's:
- Some legal admin experience (ex: legal secretary, legal admin. Paralegal can be okay.)
- Enthusiastic communicator (will reject ppl b/c of this)
- Attention to detail
Nice to have's:
Job Description: Looking for someone who is enthusiastic and is a great communicator, The candidate should have a degree, law experience, and must be willing to work in the office at least twice a week. Interest in dispute resolution is a plus but not required.
Essential Job Functions:
n Analyze arbitration pleadings.
n Appoint arbitrators to cases.
n Electronic file management.
n Discuss administrative procedures with counsel and arbitrators.
n Schedule conference calls and meeting rooms.
This position appoints arbitrators to arbitration cases, schedules/reschedules pre-hearing conferences and
hearings, and performs a wide variety of tasks such as generating memos and correspondence, electronic
filing, and setting up hearing rooms.
• Generates, mails and/or publishes memos to the ODR Portal, as instructed.
• Receives lists of arbitrators from parties, enters rankings in database, consolidates and/or extends lists
• Documents reasons for arbitrator changes to case lists such as withdrawals and/or requests for removal.
• Contacts arbitrators to serve on cases. Appoints and/or replaces arbitrators to cases.
• Coordinates, schedules, and notifies parties and arbitrators in writing of the date and time of conference
calls and hearings.
• Coordinates and schedules telephonic conferences with service provider.
• Processes requests, responses, and decisions to postpone hearings and reschedules hearings, as necessary.
• Maintains electronic and physical files in accordance with established procedures. Files and/or scans
correspondence promptly and prepares files for storage.
• Inputs written case notes and hearing dates into case processing system.
• Reserves, prepares and recovers hearing rooms for off=site / on-site hearings and arranges for box storage.
• Fulfills recording requests and downloads digital recordings.
• Answers general questions from parties and arbitrators. Answers more complex questions with limited assistance.
• Processes incoming emails and faxes from central inbox and case management system, as needed.
• Reviews and process incoming Arbitrator Oaths and Orders, with limited assistance.
• As assigned, determines proper composition of arbitration panel, generates list of arbitrators, reviews arbitrator information for conflicts, and eliminates arbitrators from lists, as needed, with limited assistance.
• Reviews and/or processes arbitrator expense reports for submission to Finance, as needed.
• Reviews vendor/hotel invoices for submission to Finance Department, as needed.