Cascades Events Services

Position Details

Position Information

Job Title
Cascades Events Services - Event Coord I

Appointment Type
Student Employee

Job Location
Bend

Position Appointment Percent
100

Appointment Basis
12

Pay Method
Hourly

Pay Period
16th - 15th of the following month

Pay Date
Last working day of the month

Remote or Hybrid option?

Min Hourly Rate
$14.70 (Standard); $13.70 (Non-Urban); $15.95 (Portland Metro)

Max Hourly Rate
$21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro)

Position Summary

This recruitment will be used to fill two (2) part-time Student Event Coordinator I positions within the Event Services Unit at Oregon State University-Cascades, located in Bend, Oregon. Student Event Coordinators support the ideation, planning, promotion, execution, and review of campus events and conferences in collaboration with Event Services staff and campus partners. Students will work approximately 15 hours per week during the academic year, with an additional 15 hours of required in-person training during one week in September.

Position Duties

• Event Planning Support: Independently and collaboratively plan accessible and inclusive campus events from intake to execution. Tasks may include meeting with clients, drafting room layouts, submitting facilities work orders, developing catering menus, creating event programs, and assembling equipment and supplies lists.
• Event Promotion: Assist with marketing and outreach efforts, including digital and print promotional materials, tabling, posting flyers, and making in-class announcements.
• Event Setup and Breakdown: Help set up and dismantle event furniture, signage, equipment, catering materials, and A/V components.
• Event Support: Provide support during events including guest check-in, customer service, event monitoring, assisting with catering and/or A/V needs, and ensuring spaces remain safe and welcoming.
• Campus Representation: Represent Event Services professionally to event clients, campus partners, and community guests.
• Youth Protection, Food Safety, and Alcohol Compliance Support: Serve as an Authorized Adult when supporting events involving youth participants. Assist with food safety monitoring and alcohol service compliance when applicable to event operations.

Minimum Qualifications

Full Employment Eligibility Requirements can be found here:

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term

International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Additional Required Qualifications

• Ability to lift and carry up to 50 lbs.
• Ability to be reliable, punctual, and professional.
• Ability to work independently and collaboratively.
• Demonstrate intermediate organizational and communication skills.

Preferred (Special) Qualifications

• Current full-time OSU-Cascades student or degree partnership student with OSU-Cascades and COCC, with a cumulative GPA of 2.50 or higher.
• One year of relevant on-campus employment.
• Experience in event planning, customer service, or related fields.
• Proficiency in Microsoft Office Suite.
• Proficiency in graphic design tools (Canva, Adobe Creative Cloud, or similar).
• Possess or willingness to obtain OLCC Alcohol Server Permit within 30 days of hire (employer-paid if applicable).
• Possess or willingness to obtain Oregon Food Handler's Card within 30 days of hire (employer-paid if applicable).
• Possess or willingness to obtain Authorized Adult status from OSU's Office of Youth Protection.

Working Conditions / Work Schedule

Working Conditions/Work Schedule

• Part-time, flexible employment based on event schedules and staffing needs.
• Students are expected to attend a weekly team meeting.
• Most work is independently scheduled and performed based on assigned tasks.
• Additional shifts may be posted for students to pick up based on availability and event needs.
• Evening and weekend work may be required depending on event schedules.
• Work involves both physical tasks (lifting, moving, standing) and office tasks (planning, outreach, marketing).
• Work may be performed indoors or outdoors in various weather conditions.

Compensation

• $17.80/hour, approximately 15 hours/week.
• T-shirt, knit-pullover, rain jacket, and nametag provided during training.
• Students submit a monthly timesheet for supervisor approval on the 15th of each month and are paid at the end of each month.

Training Provided

• Mandatory training on abuse prevention and reporting, information technology security, youth protection, and diversity/inclusion.
• General events management theory online professional development course (to be completed during first term of employment).
• Job-specific event planning, marketing, setup, safety, and customer service training (see Anticipated Hiring Schedule).
• Opportunities for professional development and team-building activities throughout the year.

Anticipated Hiring Schedule

• Applications Accepted: May 1-16
• Interview Period: May 27-30
• Offer Date: June 2
• Training Sessions:
• Wednesday, September 10 from 9 a.m. to 2 p.m.
• Thursday, September 11 from 9 a.m. to 2 p.m.
• Friday, September 12 from 9 a.m. to 2 p.m.
• Standard Employment Period: September 22, 2025-June 14, 2026

Posting Detail Information

Posting Number
P12132SE

Number of Vacancies
2

Anticipated Appointment Begin Date
09/02/2025

Anticipated Appointment End Date
06/30/2026

Posting Date
05/08/2025

Full Consideration Date

Closing Date
05/17/2025

Indicate how you intend to recruit for this search
Competitive / Student - open to ALL qualified/eligible students

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1. Cover Letter: Please include a one-page cover letter with a brief overview of yourself, your professional/leadership background, and your interest in this position.

2. Resume: Please include a one-page resume outlining your relevant work experience.

For additional information please contact: Quentin Comus at .

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval.