Capital Projects Coordinator

30076BR

Job Title:

Capital Projects Coordinator

Department:

Facilities Planning & Dvlpmnt

Primary Campus:

University of Kansas Lawrence Campus

Job Description:

25% - Coordinates Capital Projects - Primary responsibility is to coordinate large and small capital projects within Operations and with the project clients. This would include coordinating any enabling work necessary for the primary project to be accomplished. Work on a wide range of preplanning and planning initiatives to assist in Operations project delivery. Provide KU leaders, Vice Chancellor Operations, University Architect, University Engineer with project coordination support.

25% - Stakeholders Communication - Convenes meetings to include key stakeholders ensuring all parties are working collaboratively toward project success. Be the liaison that clients can communicate with regarding project success stories or issues. Work to understand the expectations of all involved. On cross jurisdictional projects, communicate with the city of Lawrence to make sure projects are aligned with the City's public works plans.

15% - Research - Conducts research, provides data, and makes recommendations to achieve project goals. This may include researching what peer institutions are doing on similar projects, current trends in higher education and trends in client specific needs.

15% - Report Preparation - Prepares reports to provide financial and status updates relating to capital projects. Reports may be for Operations, University, Board of Regents or State of Kansas use. Reports could be project specific or could involve several projects or information as requested. Reports may come from information contained in the CMMS Maximo data base, 2024 master plan tools, project estimates, etc.

10% - Strategic Alignment - Reviews projects for and documents project alignment with Jayhawks Rising and the 2024 Master Plan.

10% - Tax Credits - Prepares, submits, tracks and reports on tax credits. This may be for a variety of tax credits including historic and energy. Works with Operations accounting to sell tax credits.

Req ID (Ex: 10567BR) :

30076BR

Disclaimer:

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045 711 TTY.

Work Schedule:

M-F, 8-5

FLSA Status:

Administrative

Conditions of Employment:

Contingent on Funding

Contact Information to Applicants:

Mark Reiske

Required Qualifications:

1. Bachelor's degree in architecture, Architectural Engineering, Urban Planning or related field.
2. Five (5) years of experience in the design and construction industry with relevant experience in a professional architectural or engineering office or governmental agency doing project coordination.
3. Exceptional written communication skills as evidenced in application materials.
4. As evidenced by application materials, experience working with PC computer, Microsoft software (Word, Excel, PowerPoint, etc.), AutoCAD, Bluebeam, and other project management and graphic software.

Employee Class:

U-Unclassified Professional Staff

Advertised Salary Range:

$92,000.00

FTE:

1.0

Preferred Qualifications:

1. Ten (10) years' relevant experience.
2. Experience with the recent version of CMMS (Maximo).

Position Overview:

The Capital Projects Coordinator will coordinate capital projects working closely with Facilities Planning and Development project managers and Facilities Services to assure project success. This position will be responsible for working on project research, planning, and reporting, and communication with clients, affected campus users, Operations, KU leadership and community leaders when appropriate.

Facilities Planning & Development within KU Operations provide design, construction, and safety services for campus buildings and outdoor areas. KU Operations supports KU's mission of learning, scholarship, and creative endeavor by providing the visible and behind-the-scenes services that make possible the university's academic and research missions.

KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance, life and disability insurance, other benefit plan options, and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities.

Tuition assistance offers up to 12 credit hours per year for employees and Employee Dependent Tuition Assistance Scholarship (EDTAS) award opportunities. Details available at:

KU's excellence is a result of the rich tapestry of experiences, perspectives, and backgrounds of our faculty, staff, students, and colleagues from across our nation and the globe. At KU, we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each other's success. We foster a culture of care where each person is seen, heard, and valued. When people feel a true sense of belonging, we believe they are better able to reach their full potential and achieve remarkable things.

The successful candidate must be eligible to work in the U.S. by the effective date of the appointment.

Reg/Temp:

Regular

Application Review Begins:

14-Apr-2025

Anticipated Start Date:

28-Apr-2025

Additional Candidate Instruction:

A complete application consists of a cover letter, resume and three professional references.

Application review will begin on Monday, April 14th and will continue until a pool of qualified applicants is identified.

Job Family:

Administrative/Management-KUL

Work Location Assignment:

On-Site

Position Requirements:

1. Most of the workday will be spent in an office environment consisting of primarily sedentary work, and sitting for extended periods.
2. Periodic visits to project sites, which require normal diligence and care common to a potentially dangerous environment, such as areas under construction. May involve bending/stooping.
3. A workday may occasionally need to be longer than a typical 8-hour day to address urgent or time-critical issues.
4. Daily extensive use of a computer using a Microsoft Windows environment and MS Office programs, including Outlook, Word, and Excel; CMMS (Maximo); and other programs which may need to be used on a less frequent basis.
5. Ability to lift and carry light objects, such as files or documents, if needed.