Business Operations Administrator I

The Business Operations Administrator 1 is responsible for entry-level business administration processes, reporting, and accurate record keeping in assigned areas. This role plays a critical part in ensuring smooth business operations, particularly in the areas of sales order processing, service order invoicing, rental invoicing, new rental contract management, customer credit applications, check processing, credit card processing, customer RPO payoffs, loaner/warranty tracking, credit and collection activities, customer support, tax exempt forms management, office supplies, and training class coordination.

Essential Functions:

• Models, promotes, reinforces, and rewards the consistent use of HOLT's Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Assists business units and respond to financial questions/concerns to meet business needs
• Process and validate sales and service orders, including PO verification and freight management.
• Process customer credit applications, working with sales personnel and potential
• Accounts Payable- tracks and records invoices from suppliers and subcontractors; Assist with payments to vendors and credit balance returns to customers
• Accounts Receivable- Submits request to customers as contractually scheduled; Reports monthly billings to be reviewed by management
• Collections- ensures payments are made against applications for payment within contractually agreed deadlines
• Investigates and resolves balance sheet reconciling items on a timely basis
• Setting up new projects in construction accounting system with accurate job cost code and sales tax bucketing
• Monitor and process RPO payoffs for

• Assists with tracking of new sales contracts and monthly reporting to management
• Assists Project Managers in creating purchase orders
• Receive and process tax exemption forms, coordinating with the Tax Department for approval
• Overall physical office and inventory management
• Prepare and coordinate logistics for training
• Works safely always, and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Performs other duties as assigned

Knowledge, Skills, and Abilities:

• Knowledge of construction accounting principles, budget preparation, and strong business acumen
• Knowledge of GAAP (generally accepted accounting principles) as it applies to the construction industry and company
• Working knowledge in the use of computer programs and systems utilized by the company (Accumatica, Microsoft Dynamics, Excel, etc.)
• Strong research, problem solving and investigation skills
• Strong interpersonal communication skills including both written and oral
• Ability to work in fast paced environment with frequent interruptions
• Excellent interpersonal skills to establish working relationships with multiple departments and various levels of the organization
• Excellent organizational, planning, multi-tasking, and time management skills, deadline oriented
• Ability to work independently and manage a team in a fast-paced, high-volume environment with emphasis on accuracy and timeliness

Education and Experience:

• High school diploma or equivalent required
• Bachelor's Degree in Accounting required
• Up to three years of applicable experience required

Supervisory Responsibilities:
None

Travel:

• Up to 5%

Physical Requirements:

• This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets,
• This role frequently communicates with others, must be able to exchange accurate information in these situations
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
• Occasionally moves materials or equipment weighing up to

Work Environment:

• This job is generally performed in a professional office environment
• Frequently works at fast pace with unscheduled interruptions

Disclaimer:
Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)