Building Secretary

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
3/12/2025

Location:
Ridgeview Elementary School

Date Available:
07/28/2025

Closing Date:
Open Until Filled This position is Building Secretary, 8 hours a day, 5 days a week, & 200 days per year. $16.00/hr with benefits.

Position Objective:
The Building Secretary provides assistance in the daily operations of the school by supporting the work of the principal and serving as a point of contact for students, staff, and the public.

Essential Functions:
- Greets all visitors with courtesy, making sure that security procedures are consistently followed
- Answers the telephone in a professional courteous manner
- Communicates effectively with teachers, staff, parents, and community members
- Keeps the principal informed of all important calls, visitors, messages and other events pertaining to the function of our school
- Tracks daily, monthly, yearly attendance through PowerSchool
- Assists with employee absence creation and substitute placements through AESOP program
- Creates reports as specified by the building principal
- Manages the master building calendar
- Ensures needed supplies are available and office equipment is in working order
- Maintains and updates all student records as required
- Manages student registration process
- Maintains strict confidentiality of all office, school, and personnel information
- Handles all minor accidents and illnesses that come to the office in an efficient and professional manner in accordance with school policies
- Dispenses medication to students in accordance with school policies
- Presents a positive image to the office and the building as a whole
- Assists with approval and management of time clocks
- Provides time clock assistance to staff
- Assists with management of student activities accounts by placing orders, tracking the receipt of orders placed, and utilizing the purchase order system
- Completes all state reports (SIS, IEP, ELL, etc.)

Additional Functions:
- Other duties as assigned

Qualifications:
- High School Diploma or GED

Competencies:
- Excellent organizational skills with strong attention to detail
- Proficient in typing, filing, copying and other clerical functions
- Proficient in standard office software applications, including Microsoft Word, internet usage, email usage, Microsoft Excel
- Excellent interpersonal communication skills. Able to communicate effectively with staff at all levels, students, parents, and the general public
- Ability to interact with children in a positive and nurturing manner
- Ability to multi-task while maintaining a calm and professional demeanor
- Ability to read, write and speak the English language
- Ability to assess and anticipate clerical tasks needed
- Understanding of school, district, and state rules and regulations regarding school operations

Working conditions:
- Mental Demands: calculating, comparing, evaluation, interpreting, organizing, consulting, analyzing, planning, documenting, specifying, coordinating, implementing, and presenting
- Physical Demands: bending, stooping, kneeling, twisting, reaching, sitting for prolonged periods of time, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity
- Environmental Conditions: The work is performed primarily indoors; however, outside work is required on occasion. Travel between buildings may be a requirement