Building Secretary

Clinton Community Schools
Upper Elementary School Secretary - Job Posting

Rate of Pay:

• Based on experience as specified in the CESPA wage schedule.
• Benefits as specified in the CESPA agreement.

Work Schedule/Number of Hours to be Worked:

• 7:00 a.m. - 3:30 p.m.
• 2 (two) weeks before first day of school, 2 (two) weeks after last day of school in addition to teacher in-service days and records days
• Full-time, school year position

Start Date:

August 11, 2025

Classification:

Secretary (Union Position)

Under the direct supervision of the principal, to provide clerical, secretarial and administrative assistance, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees. Works with limited supervision.

Essential Functions/Type of Work:

To perform this job successfully, an individual must be qualified to perform essential functions. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prepares, copies and distributes notices.
• Maintain documents, files and records.
• Prepare required reports, as needed
• Prepare purchase orders and/or check requests.
• Maintain a school budget.
• Coordinate payroll for hourly employees.
• Responsible for department supplies, inventories, etc.
• Provide assistance by greeting and directing students, parents and visitors.
• Answers telephone calls, respond to inquiry, direct and/or transfer to the appropriate person, take and relay messages.
• Distribute incoming mail appropriately; prepare and send outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Enter and maintain student data in Infinite Campus, ie. enrollment, registration, student count, student records., etc.
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties:

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Travel Requirements:Limited travel to and from meetings may be required.

Qualifications/Knowledge, Skills and Abilities:

• Ability to describe problems and work orally or in writing to the supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to communicate clearly and concisely both orally and in writing.
• Ability to perform basic math functions,ie add, subtract, multiply and divide.
• Knowledge of software applications (e.g., Word, Excel, Powerpoint, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of general office management procedures.
• Provide secretarial support and assistance.
• Other duties as deemed appropriate by the building principal or other administrator.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Works in standard office and school building environments
• Standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, handling, pushing, and pulling
• Communicate successfully through writing and speaking with a variety of persons
• Able to use a computer and related software with fingers and repetitive motions
• Sit and stand extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal classroom levels, outdoors and on the telephone

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Criminal History Check:

Upon hire, employees of Clinton Community Schools are fingerprinted for a Michigan and FBI criminal history check. The processing fee is the responsibility of the applicant.

Deadline:

Posting will remain open until filled.