The Administration Analyst is responsible for analyzing financial data and contracts to support the Public Safety programs budgeting and financial decision-making processes.
Responsibilities:
- Analyze financial data and contracts to ensure compliance with program and agency policies and procedures
- Develop and maintain budgets for various public safety projects
- Monitor and report on budget variances and provide recommendations for corrective actions
- Prepare financial reports and presentations to communicate financial information
- Assist in requesting quotes for various projects for implementation and maintenance operations
- Entering procurement requisitions Identify opportunities for cost savings and process improvements
- Provide support to the Public Safety Budget and Management team on any administration, financial or contractual matters
TASKS:
The analyst will assist with daily activities such as entering procurement requisitions, maintaining and tracking project budgets, requesting quotes for equipment, services, and support for various projects.
Responsibilities will include:
• Assist the PS Management Budget team with the budgeting for Operating (OPEX) and Capital (CAPEX) Expenses.
• Assist with OMB request for Data on CPs and Contracts.
• Assist with the management of procurement requests from the Operational, Facilities and Radio areas.
• Assist with tasks related to business operations and personnel actions for the PS division, including the creation/processing for purchase request, iPARs, invoices, training request, facility request, etc.
• Enter remedy tickets to track appropriate requests.
• Respond to all inquiries in a timely manner and follow up on the status of outstanding items.
• Respond promptly to email communications from management when asked to take action or follow-up on a task.
• Invoicing, purchase requests, onboarding/offboarding consultants
• Be responsible for files as they relate to daily responsibilities;
Place files in an area where other team members can access them easily, taking care to not leave sensitive documents out in the open.
• Store Files (copies, scanned originals, spreadsheets) in the shared folder, creating subfolders as needed and uploading templates, forms, and documents for use by the unit.
• Handle requests received via email, phone, or messenger and in-person
SKILLS/EXPERIENCE:
• Bachelor's degree in finance, accounting, or related field is required.
• At least 4 years of experience in Budget and Contract analysis is required.
• Experience in Financial Analysis and Financial Reporting
• Strong analytical and problem-solving skills.
• Knowledge of financial reporting, budgeting, and procurements
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team.
• Attention to detail and ability to prioritize task.
• Experience using Microsoft Office with heavy excel use.
DESIRABLE SKILLS/EXPERIENCE:
• Knowledge of NYC PPB rules.
• Knowledge of GAAP accounting rules.
• Experience working for NYC agency.