St. Nicholas School is a vibrant leader in independent education in the Chattanooga metropolitan region. Grounded in the Episcopal faith, St. Nicholas educates students with a comprehensive emphasis on academic, physical, social-emotional, creative and intellectual development. STNS educates and inspires students in Pk 3 through 5th grade. SNS holds accreditation from the Southern Association of Independent Schools (SAIS). St. Nicholas School, "Where the love of learning takes root."
WHO YOU ARE
You are collaborative, resilient, flexible, diplomatic, confident, patient, and possess a sense of humor and professional presence.
You have a Bachelor's degree or higher and/or equivalent working experience.
You possess knowledge and experience in accounting, specifically within accounts payable and accounts receivable.
You have proven computer skills in a Sage 50 accounting system as well as standard Microsoft applications.
Familiar with Blackbaud online platforms preferred.
You are organized and motivated with the ability to prioritize and efficiently manage multiple projects and deadlines.
You have excellent communication skills.
You are comfortable working with staff, faculty, students, and families.
You love to innovate, connect with community, and build relationships.
You maintain confidentiality.
Have experience onboarding new employees relative to benefits, payroll, etc.
THE JOB
Position: Business Office Coordinator
Department: Business Office
Reports to: Director of Finance and Business Operations
RESPONSIBILITIES
Student Billing & Accounts Receivable
Oversee all aspects of student billing, including generating charges and credits per enrollment contracts.
Maintain accurate student account records, process payments, and generate billing statements.
Handle ACH payment processing, follow up on declined/returned payments, and resolve banking issues.
Manage collections, ensuring timely follow-up on outstanding balances and escalating issues as needed.
Assist families with billing inquiries and online payment systems.
Generate reports related to student enrollment, financial aid, and budget planning.
Support financial reporting and annual audit activities.
Collaborate with the Director of Auxiliary Programs to manage billing for auxiliary programs, specifically summer camp.
Financial Aid & Enrollment Support
Assist in processing financial aid applications, maintaining records, and verifying supporting documents.
Provide guidance to families regarding tuition, financial aid, and payment plans.
Maintain accurate enrollment data and reconcile discrepancies with admissions staff.
Stay updated on trends and best practices in student billing and financial aid administration.
Accounts Payable & Vendor Management
Process invoices and payments using an automated accounts payable system.
Manage corporate credit card tracking, coding, and reconciliations.
Maintain vendor records, ensure compliance with purchasing policies, and issue annual 1099s.
Provide expense coding support to departments and ensure accuracy in payables.
General Accounting & Financial Reporting
Record monthly revenue from multiple sources and manage accounts receivable.
Monitor daily banking operations and ensure accurate cash flow tracking.
Assist the Director of Finance and Business Operations in preparing journal entries, reconciling bank accounts, and maintaining financial records and budgeting.
Support the annual audit by preparing financial reports and ensuring compliance with accounting standards.
Additional Responsibilities
Maintain organized financial records and ensure proper archival of documents.
Provide financial analysis and reporting to support decision-making.
Assist in general Business Office operations and perform other duties as assigned.
Provide human resource functions relative to onboarding employees and working with employees leaving.
HOW TO APPLY
Send resume and cover letter to: Robert McGehee, Head of School
7525 Min Tom Dr
Chattanooga, TN. 37421