Position Overview
Helium Comedy Club is seeking a hardworking, detail-oriented, and professional Booking Assistant to support our dynamic booking team. This is a fast-paced ro3le, essential to ensuring the smooth execution of our daily talent operations. You'll be managing complex logistics for touring comedians, overseeing contracts, tracking show progress, and serving as a central point of communication with agents, artists, venues, and internal departments. Comedy fandom is not required-but curiosity, precision, and professionalism are.
Key Responsibilities
- Provide administrative and logistical support to the booking team
- Draft, track, and manage artist contracts and deal terms
- Manage show files to ensure all essential documents are present prior to day of show including but not limited to headliner and support contracts, riders, and W9's.
- Coordinate show advancements, accommodations, and travel for performers
- Serve as a liaison between agents, managers, talent, and internal departments to confirm avails, holds, ticket counts and day-of-show logistics
- Work with marketing and sales teams to assist in live event builds, campaign rollouts and deliverables
- Assist with maintaining and updating booking calendars/databases and internal systems
- Support data entry, reporting, and basic analysis for booking operations
- Schedule and organize meetings, calls, and internal planning sessions
- Research & monitor new talent trends to assist in programming recommendations
Required Qualifications
- 2+ years of relevant work experience or internship in entertainment, live events, or a related field
- Highly detail-oriented, with excellent follow-through and organizational skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong problem-solving capabilities and a proactive mindset
- Professional communication skills and discretion when handling sensitive information
- Reliable, efficient, and able to meet deadlines with minimal supervision
- Proficient in Microsoft Office, Google Workspace, and willing to learn ticketing and booking-specific platforms
- Availability for occasional evening and weekend work based on live show schedule
Core Competencies
- Clear and professional verbal and written communication
- Dependable, organized, and self-motivated
- Comfortable navigating ambiguity and adapting to change
- Strong sense of accountability and team collaboration.