Biographical Records Technician

Posting Details

Position Information

Position Title
Biographical Records Technician

Work Location
Springfield Campus

Department
Advancement Services

HR Home Department
090103 ADVANCEMENT SERVICES

Pay Grade
13

Proposed Salary
$16.35 - $18.50/hour

Position only available to current, regular, full-time Missouri State University employees?
No, Position is available to all applicants.

Appointment Type
Full Time Regular

Exempt/Non-Exempt
Non-Exempt

General Function

The Biographical Records Technician is responsible for maintaining data integrity within and between University Advancement systems by researching, analyzing, and updating constituent's biographical data to ensure constituent accuracy to drive fundraising goals. This position also assists in managing the physical and electronic file retention for constituent's biographical data. This role organizes, catalogs, and retrieves records efficiently, adhering to department, organizational and legal standards. Biographical data includes but is not limited to a constituent's name, birth and death date, marital and employment status, non-MSU degree data and contact information and preference.

Description of Primary Duties

• Performs regular tasks and projects to accurately research and maintain constituent biographical data within internal Advancement systems from various external sources.
• Works to identify and helps resolve duplicate constituent records in the system and file room to ensure data integrity and accurate biographical records,
• Uses critical thinking and University Advancement-approved sources to verify accurate constituent biographical data and provides updates from those sources' effectiveness through research.
• Adheres to data standards, relevant regulations, and ethical standards, for biographical research and data entry, providing feedback and training for improvement as necessary to the department for maintaining records in digital and physical formats, ensuring accuracy and confidentiality standards.
• Helps establish and documents data standards for entry into University Advancement's constituent system of record and provides guidance to others in the department as to appropriate biographical data entry.
• Manages accurate filing, retention, and secure destruction of physical constituent documents in the file room based on document retention guidelines as set by Foundation auditors and/or University Advancement, and legal standards.

Minimum Acceptable Qualifications

Education: A high school diploma is required. Completion of college courses or specialized training beyond the high school level emphasizing office procedures, research, or computer applications is preferred.

Experience: One year experience in biographical research, records management, or a similar role is preferred. Three years of experience in an administrative office using spreadsheet, database, email, and network functions, including at least one year of documented advanced level use of word processing, spreadsheet, and database applications required. Microsoft Office Specialist Certification can be substituted for the minimum experience requirements.

Skills: Must be able to follow directions and adhere to data standards set forth to ensure data accuracy. Must be detail oriented. The ability to prioritize, work independently and plan, execute and complete a variety of projects is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: This position is primarily sedentary and does involve bending, kneeling, or reaching in a physical file room. The position requires daily keyboarding and may be extensive at times.

Additional Qualifications

Link to Job Description

Open Date
03/25/2025

Close Date (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants

The first date of consideration is April 9, 2025, and review of applications will continue until the position is filled.

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897 .

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number
FTS

Quicklink for Posting