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Summary: This position is responsible for overseeing the progressive contractor billing process for customers. Their duties include processing payments on behalf of a customer, maintaining organized financial records to aide reporting and calculating bill totals by looking through previous financial statements.
Job Description: Essential Duties & Responsibilities: - Assume the responsibility of receiving and sorting incoming payments with attention to credibility.
- Manage the status of accounts and balances and identify inconsistencies.
- Issue and post bills, receipts and invoices.
- Utilize accounting software to identify outstanding accounts
- Check the validity of debit accounts.
- Update accounts receivable database with new accounts or missed payments.
- Ensure all clients remain informed on their outstanding debts and deadlines and provide solutions to any relative problems of clients.
- Write thorough reports on billing activity with clear and reliable data.
- Ensure the organization's internal contract documents are accurate and well maintained.
- Maintain excellent working relationships with clients to ensure their needs are met.
- Identify opportunities to improve business processes and devise plans to implement these changes.
- Perform other duties assigned by management.
Education/Qualification: - 5 years of experience as a billing specialist is required.
- Experience with contractor portals to post invoices (ex. Procore)
- Experience with lien waivers
- Must possess excellent written and oral communication skills.
- Must have strong computer skills and knowledge of common programs such as Microsoft Office and G Suite.
- Demonstrate a solid understanding of legal terminology.
- Previous experience working with contract regulations the related laws is strongly preferred.
- Possesses superior organizational skills and the ability to manage multiple projects with shifting deadlines.
- Capable of professionally managing confidential information.
- Ability to research unapplied cash is preferred
- Exceptional time management skills, strong attention to detail, and strong leadership.
Other Duties: - Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
- Performs other duties as assigned.
Physical Requirements: - Prolonged periods sitting at a desk and working on a computer.
Benefits and Perks:- Excellent pay
- Medical, dental, vision
- Company paid life insurance
- Company paid short term disability
- 401K with employer match
- Paid vacation and company holidays
- Training and Career Development
- Company vehicle (if job applicable)
Pye-Barker Fire and Safety is an Equal Opportunity Employer