Billing & Payroll Manager

Job Title: Billing & Payroll Manager

Location:

Remote (U.S.-based; Pacific/Mountain time zone preferred)

Reports To:

General Manager

Employment Type:

Full-Time

We are one of the fastest-growing pool maintenance and repair companies in Los Angeles, serving a premium residential customer base. Our reputation is built on consistent service quality, operational discipline, and a deep commitment to the people who power the business - our technicians and support teams. As we scale across Southern California and beyond, we're building a finance and back-office function that's just as strong as our field operations.

This is a fully remote role, though preference may be given to candidates in Pacific or Mountain time zones to align with field operations.

We're seeking a highly organized and detail-oriented

to oversee core financial operations - including customer invoicing, technician payroll, contractor payments, and accounts payable. You'll serve as a key link between our operations team, office manager, and general manager, helping ensure timely and accurate flow of money in and out of the business.

Billing & Invoicing

• Generate and review invoices for recurring service accounts and repairs

• Ensure technician notes and job records are complete before invoicing

• Resolve billing issues and customer disputes in coordination with support

Payroll & Contractor Payments

• Process weekly or biweekly payroll for technicians and internal staff

• Coordinate with operations to verify hours, bonuses, and commissions

• Manage 1099 contractor payments and ensure proper tax documentation

Accounts Payable

• Process vendor invoices and manage payment schedules

• Reconcile vendor statements and resolve discrepancies

• Track AP aging and support vendor relationship management

Systems & Process Improvement

• Maintain and refine SOPs for billing, payroll, and AP

• Leverage platforms like QuickBooks, Gusto/ADP, and Skimmer or Jobber

• Support reporting for monthly close and financial reviews

• 3-5 years experience in billing, payroll, or AP (preferably in home services or a field-based business)

• Proficiency with QuickBooks and payroll/AP systems like Gusto, ADP, or

• Familiarity with field service software (eg Skimmer, Pool Brain, or ServiceTitan) is a plus

• Strong organizational skills and a sharp eye for detail

• Proficiency in Excel or Google Sheets

• Spanish fluency is a plus, though not required

• Base salary of

  $75,000 - $90,000

  , depending on experience

• Performance-based bonus of up to

  5% of annual salary

• Health, dental, and vision insurance

• PTO and paid holidays

• Fully remote role (U.S.-based); Pacific or Mountain time zone preferred

• Career growth potential in a high-performing, scaling home services business