Our large Oil & Gas client is looking for a Billing & Financial Reporting Specialist for a 6+ month contract in Houston, TX (Energy Corridor, Onsite). You will be responsible for Invoice Processing & Electronic Billing, Financial Reporting, Budget & Allocation Process, and Matter Management Interface with Global SAP for the Corporate Legal Department.
Responsibilities
Invoice Processing & Electronic Billing
- Process checks/wires through CVP (controlled vendor posting) in S4Hana
- Answer inquiries as needed regarding status of a check/wire request
- Track credit entry in SAP (check/wire receipts)
- Conduct monthly cost center review of Legal G&A
- Enter journal corrections in S4 Hana - all Legal cost centers
- Ensure all e-Billing firms comply with company electronic submission guidelines
- Assist eBilling Coordinator and Attorney Work Team (AWT) with e-Billing issues and concerns
- Responsible for e-Invoice review of expenses and e-Invoice adjustment issues with the outside firms
- Responsible for SOX Audit Reconciliation of electronic invoice routes
- Daily invoice batch validation
- Email request to Attorney Work Teams (AWTs) for vendors matter approvals, timekeepers, and rates approval
- Handle vendor refund checks, settlement awards, and vendor credits
- Updates matter/financials/allocations tab and validate account codes in S4Hana
- Maintain/reconcile credit spreadsheet with Passport report on recoveries
- Resolve tasks assigned to LFS in Passport
- Handle outside firm's requests and inquiries re: invoices, timekeepers, and rates
- Request signed W-9, Wires & EFT forms from vendors for vendor set up
- Enters credits via CVP for check/wire receipts directly on the vendor account in SAP
Financial Reporting
- Prepare, review, and distribute monthly outside spend report to management
- Assist with miscellaneous requests/needs from LMM and AWT
- Responsible for analysis/comparison of SAP Actuals/Budget vs SRD
- Prepare the monthly Legal Financial Results in PowerPoint
- Prepare Legal Quarterly Metrics
- Perform other audits as required by SOX
Budget & Allocation Process
- Assist Supervisor in developing the outside counsel budget and Legal operating and overhead budget
- Responsible for preparing the valid Client List for allocation
Matter Management Interface with Global SAP
- Work with IT Support to ensure invoices flow electronically from the company's Matter Management System to SAP on a timely basis
- Act as a liaison between Legal Matter Management (LMM), IT, and SAP production support
- Reconcile Matter Management System and SAP invoice interface on monthly basis
Experience Required
- Bachelor's Degree or higher in Accounting, Finance, Business related discipline or foreign equivalent
- 3+ years of experience handling accounts payable, e-Billing, Accounting or Finance
- Intermediate level of proficiency in MS Excel, Outlook, PowerPoint and Word
- Basic proficiency working with SAP S4Hana
Experience Preferred
- 1+ years of experience working in a corporate legal environment or law firm
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