Key Responsibilities:
Prepare and organize a wide range of contract documents with attention to detail and accuracy.
Actively contribute to Month-End Closing procedures, ensuring timely and accurate financial reporting.
Compile and review expense reports for compliance and completeness.
Manage the printing, distribution, and routing of documents, including vendor invoices and internal paperwork, to the appropriate account representatives.
Collect necessary records and documentation to ensure accurate and comprehensive billing.
Maintain and update customer system inventory in the CRM program to reflect completed billings.
Accurately enter customer invoices on designated platforms and calculate outstanding account balances.
Process and scan approved invoices for billing, ensuring all documentation is complete and properly recorded.
Generate professional invoices detailing goods sold, services rendered, terms, and completion dates.
Review vendor statements and investigate outstanding items to maintain up-to-date records.
Ensure all billing and accounting deadlines are met, proactively communicating any exceptions or delays.
Prepare and analyze billing reports to support business decisions and improve financial accuracy.
Assist in creating billing summaries for customers without access to online billing platforms.
Submit approved vendor invoices to Accounts Payable in accordance with company policies.
Prepare credit memorandums for product returns or billing discrepancies.
Post transactions to the appropriate accounting records in a timely and accurate manner.
Collaborate with account representatives to resolve discrepancies and ensure invoice accuracy.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future