Job Type: Full-time
Travel: Up to 50% travel to other locations across the United States
About Us
Company is a leading brand in vape technology hardware, operating as a Multi-State Operator (MSO) with distribution centers across California, Arizona, Colorado, Michigan, New Jersey, Texas, and Washington. Our headquarters in Arcadia, California, features a state-of-the-art R&D facility. At Company, we value honesty, simplicity, and transparency, ensuring that customer satisfaction remains our top priority.
About the Role
The Property Coordinator will play a critical role in maintaining the smooth operation of facilities by addressing maintenance, repairs, compliance, vendor management, and insurance-related matters. This position will require up to 50% travel to other locations across the United States.
Key Responsibilities
- Coordinate with executive teams to oversee the opening and setup of new locations.
- Manage and resolve facility-related issues that arise during the lifetime of each property.
- Work with contractors, vendors, and service providers to perform onsite property maintenance, repairs, and renovations.
- Ensure compliance with all safety and building regulations at each property.
- Oversee facility inspections and address any deficiencies in a timely manner.
- Maintain accurate records of maintenance activities, repairs, and vendor agreements.
- Develop and manage maintenance schedules to prevent operational disruptions.
- Handle property-related budgeting and cost estimates for repairs and improvements.
- Act as a liaison between company leadership, vendors, property management firms, and insurance carriers.
- Respond to emergency facility issues and coordinate necessary repairs efficiently.
- Manage and liaise with property/building insurance carriers to ensure appropriate coverage for each location.
Qualifications & Skills
- Bachelor's degree required or equivalent experience.
- Fluency in English and Mandarin is required.
- Minimum of 3 years of experience in property coordination, facilities management, or a related field.
- Strong understanding of building maintenance, repairs, and contractor management.
- Experience working with property/building insurance carriers and ensuring proper coverage.
- Must be able to operate ERP systems, office management systems, and Microsoft Suite.
- Knowledge of OSHA regulations and warehouse/property legalities on a state-by-state basis.
- Experience working with commercial real estate firms.
- Experience working with outside counsel.
- Experience using office equipment required.
- Excellent organizational and multitasking abilities.
- Strong problem-solving skills and attention to detail.
- Ability to effectively communicate with internal teams, vendors, contractors, and insurance representatives.
- Proficiency in using property management software and tools is a plus.
- Ability to work independently and manage multiple projects simultaneously.
- Must have a valid driver's license and reliable transportation for site visits.