We are seeking a reliable, detail-oriented Bilingual Administrative Assistant to help manage compliance, enrollment, and documentation processes that support our students and staff.
Position Summary The Administrative Assistant plays a vital role in maintaining the efficiency and compliance of our special education program. This position supports a range of administrative functions including managing student records, coordinating enrollment, and ensuring accurate data entry in the CPSE Portal. The ideal candidate is organized, deadline-driven, and able to handle sensitive information with professionalism.
Primary Responsibilities Reception & Communication - Greet and assist all visitors in a professional and courteous manner
- Answer, screen, and direct incoming phone calls and emails
- Maintain sign-in/out logs for visitors, students, and staff
- Distribute mail, messages, and deliveries to staff and students
- Ensure the reception area is tidy, welcoming, and stocked with materials
- Assist with communications such as newsletters, notices, and event reminders
- Handle emergency situations (e.g., student illness or injury) and follow protocols
Administrative & Scheduling Support - Provide clerical support including filing, data entry, photocopying, and scanning
- Schedule appointments and manage staff calendars
- Monitor student attendance and report absences as needed
- Perform other administrative duties as assigned by school leadership
Student Records & CPSE Portal - Finalize and assign IEPs to teachers and therapists
- Print and file IEPs and annual reviews; distribute accordingly
- Upload and manage electronic documentation such as progress reports
- Enter student mandates, upload prescriptions, and assign providers in the CPSE Portal
Folder & Document Management - Create and organize student folders by cohort and school year
- Archive and transfer prior-year folders to designated storage
Enrollment Coordination - Send, track, and file enrollment packets and prescriptions
- Maintain accurate and organized electronic files for new and returning students
Onboarding & Internal Support - Assist with onboarding tasks such as inputting staff information in system for time tracking
Qualifications - Bilingual (Spanish) required.
- Preferred: one (1) year of administrative experience; however, we are willing to train the right candidate.
- Strong computer skills, especially in Microsoft Office and database systems
- Excellent organizational skills and attention to detail
- Ability to manage multiple deadlines and priorities in a fast-paced setting
- Prior experience in education or special education administration is a plus
- Familiarity with special education and CPSE portal is a plus, but not required - we are happy to train the right candidate
Compensation & Benefits - $21.00-$23:00/hour, depending on experience
- Paid Time Off
- 401(K)
- Medical Benefits
- Referral Bonus Program
- Professional Development Opportunities
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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