Benefits Specialist

Description & Requirements

We are looking for an experienced Benefits Specialist to support the administration of benefits. Responsibilities include day-to-day benefits operations, vendor management, handling escalations, managing automated file feeds, and support for initiatives like Open Enrollment.

This is a fully remote position with the ability to travel 2-3 times per year during the Open Enrollment (OEP) season.

Essential Duties and Responsibilities:
- Provide support in the administration of all benefit and retirement programs, including, but not limited to medical, dental, vision, PTO, life insurance, short and long-term disability, Service Contract Act (SCA) obligations and 401(k).
- Provide key support for the annual Open Enrollment projects, including presenting benefit plans and/or changes to employees.
- Manage limited scope projects with the best practices in project management and ability to meet deadlines with a high degree of accuracy.
- Collaborate with external vendors and consultants, as well as internal communications experts, to develop ongoing benefits communications that engage employees using various tools and modes of communication.
- Partner with the Maximus Wellness team to administer and maintain company wellness initiatives
- Provide support to maintenance of Summary Plan Descriptions, Plan Documents, Benefit Summaries and Summary of Benefits and Coverage (SBCs).
- Manage the benefits obligations related to the payroll transformation, ensuring proper representation and documentation of integrations and feeds to vendors/related systems.
- Manage the paid time off program, ensuring proper programing by liasing with HRIS and documenting the process.
- Updating the paid time off program (including sick leave) for state and local requirements as they change.
- Assist with preparation of reports and applications required by law to be filed with federal and state agencies (e.g., Form 5500, Non-Discrimination Testing, ACA reporting, etc.)
- Maintain awareness of changes to laws, regulations, and Executive Orders that might affect the Company's and Wage and Hour obligations, and assist with internal processes and change management, as needed.
- Prepare periodic reports for management.

Minimum Requirements

- Bachelor's degree in business or related field required.
- 3 years of benefit administration experience required.

- Experience with Wage and Hour regulations preferred.

- Strong project management & verbal communication skills.

- Must be well-organized and adaptable to situational changes.

- Must demonstrate strong analysis/problem solving skills.

- Attention to detail and accuracy are critical.

- Intermediate Excel skills required.

- Experience in handling benefits in high-volume employee populations: minimum of 10,000, preferably 25,000+.

- Vendor (TPA) management experience is required.

- Understanding of file feed data is required.

- Intermediate Microsoft Excell skills are essential, including the ability to consolidate data from multiple spreadsheets, compare data sets, and use functions such as VLOOKUP and Pivot Tables.

- Microsoft PowerPoint experience is required; Canvas is a plus.

- Experience with Service Contract Act (SCA) is a plus.

- Ability to travel 2-3 times per year during the Open Enrollment (OEP) season.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Minimum Salary

$

58,990.00

Maximum Salary

$

75,000.00