The Benefits Manager will work closely with both Payroll & HRIS managers and broker to develop, implement, administer and maintain benefit programs, policies and procedures. Ensures programs are equitable, meet employee needs, comply with legal requirements, and are cost effective. This position will develop benefit communication and counsel employees on benefits related issues.
Roles and Responsibilities: - Must monitor and maintain state specific compliance requirements, including filings as well as new state laws that may impact the benefits packages.
- Ensure benefits administration is performed in accordance with plan documents, policies, and federal, state, and local laws and regulations. Coordinate with third party administrator on insurance issues.
- Manage all benefits compliance filings for the year (Non-Discrimination Testing, PCORI filing, 5500's)
- Work with broker to monitor and maintain state-specific compliance requirements, including filings as well as new state laws that may impact the benefits packages that the company offers
- Responsible for communications to staff as necessary
- Develop and maintain an annual compliance calendar
- Manage all leave programs, including FMLA, Disability, and Workers' compensation claims. Must monitor and update leave educational materials as laws change
- Review plan documents annually for accuracy
- Assist with compiling annual Workers Comp audit and renewal
- Manage annual open enrollment and ACA process
- Assist in annual 401k and Health and Welfare plan audits, including preparation of draft 5500s and financial statements
- Process monthly vendor reconciliation & billing
- Manage all benefit vendors and work directly with representatives on coverage issues and contract renewals
- Responsible for enrollment and ongoing management of benefits
- Partner with Benefits broker to assist in develop, manage, and administer company Wellness program
- Manage all benefit vendors and work directly with representatives on coverage issues and contract renewal.
- Work closely with HR Director, managers and employees, providing guidance and responding to day-to-day HR and benefits questions/requests.
- Process monthly and quarterly allocations and invoices
- Maintain benefit files, employee files and HR database; pull and provide reporting from HR systems.
Knowledge, Skills and Abilities: - Prior experience with UltiPro (UKG) is a must
- Great attention to detail and time management
- Efficiently manage projects by maintaining direction and focus through proactive planning, organized approaches to work, and meeting deadlines.
- Capacity to prioritize and oversee multiple projects in a fast-paced environment.
- Excellent customer service and high level of patience
- Excellent verbal and written communication skills.
- Excellent interpersonal, negotiation, and conflict resolution skills.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Thorough knowledge of employment-related laws and regulations (FMLA, ADA, PPACA, ERISA, HIPAA)
- Proficiency with or the ability to quickly learn the organizations HRIS platform
- Working Knowledge of SaaS applications, databases, reporting tools, and IT infrastructure.
- Ability to investigate and learn new technologies.
- Team-focused, customer service orientation, but also able to take initiative and work independently as needed.
- Occasionally work outside of regular hours to assist in meeting strict deadlines.
- Ability to demonstrate impeccable integrity in confidential matters.
- Experience with Cognos BI preferred
- Intermediate knowledge of Microsoft Excel, including PivotTables, VLOOKUP function, and formula writing
Education and Experience: - Bachelor's Degree in business - HR Management
- 5-10 years of compliance / analytical experience in Benefits Management / Administrations
- CEBS certification is plus but not necessary
Working Conditions: The job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The Office Support Worker will have to spend long hours sitting and using office equipment and computers which can cause muscle strain. The Office Support Worker may also have to do some light lifting of supplies and materials from time to time. The Office Support Worker may have to manage several projects at one time and may be interrupted frequently to meet the needs and requests of residents, clients and contractors. The Office Support Worker may find the environment to be busy, noisy and will need excellent organizational and time and stress management skills to complete the required tasks. Sensory demands include use of the computer, which may cause eyestrain and occasional headaches. The office may be noisy and busy making it difficult for the Office Support Worker to concentrate. The Office Support Worker will have to manage a few requests and situations at one time. Stress may be caused by the need to complete tasks within tight deadlines.
Compensation: The compensation range for this position is 75,000 - 95,000 annually with a potential year end bonus. Eligible employees are entitled to a
comprehensive benefits package following the required eligibility period, which includes:
- Health, dental, and vision insurance
- Personal and vacation time
- 401(k) plan with employer match