Benefits Clerk

Position Type:
Support Staff

Date Posted:
2/7/2025

Location:
Central Office

Date Available:
02/24/2025

VACANCY NOTICE

POSITION: Part Time Benefits Clerk

LOCATION: Central Office

START DATE: ASAP

WORK SCHEDULE: 20 hours per week/Monday-Friday

SALARY: $18.00/hour or commensurate with experience

BENEFITS: Not Applicable

QUALIFICATIONS/EXPERIENCE: See attached job description
Posting: February 07, 2025

Qualified applicants should complete an online application at . All current employees must submit an application within five (5) days of the posting date to be considered for this position. Please notify your current supervisor of your intent to transfer.

Job Description

Reports to: Chief Human Resource Officer

Qualifications/Skills:

1. High School Education
2. Preference, not required, one (1) year of familiarity with benefits or HR functions
3. Proficient in the operation of personal computers and software, including database, mainframe, spreadsheet and word processing
4. Proficient in mathematical and basic clerical procedures
5. Ability to communicate clearly and concisely, both orally and in writing
6. Ability to work well with minimal supervision
7. Ability to work well and collaborate with others
8. Strong organizational skills with attention to detail and accuracy
9. Ability to maintain confidentiality and discretion when dealing with school employees and the general public

Terms of Employment: Starting at $18.00 per hr commensurate with experience for 20 hours per week. The Benefits Clerk works in an office environment with standard business hours adjusted for a part-time schedule. IMRF eligible. Ten (10) sick days / Two (2) personal days. District life insurance.

Basic Function: The Benefits Clerk supports the Benefits Coordinator with the administration of employee benefits and leave programs. This role requires excellent organizational skills, attention to detail, and the ability to communicate effectively with employees regarding their benefits and leave options. The Benefits Clerk assists compliance with federal, state, and district regulations while maintaining accurate and confidential records.

Performance Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

1. Assist employees with enrollment, changes, and termination of benefits including health, dental, vision, life insurance, and retirement plans.
2. Respond promptly and professionally to employee inquiries regarding benefits, payroll deductions, and eligibility.
3. Process and track employee leave requests, including FMLA or other statutory or district-specific leave programs.
4. Provide employees and supervisors with accurate information regarding leave balances, deductions, and return-to-work policies.
5. Coordinate with payroll to ensure proper processing of leave-related adjustments.
6. Assist and support with monitoring Workmen's Compensation.
7. Maintain accurate and up-to-date employee benefit records in Human Resources Informational Systems (HRIS) or database systems.
8. Ensure compliance with COBRA, and other applicable regulations through accurate reporting and documentation.
9. Assist with the preparation of required compliance reports, 1095-C, and related documents.
10. Track and report benefits-related data, including enrollment statistics and cost analysis.
11. Assist and support data entry into the IMRF platform.
12. Reconcile monthly benefit billing statements and resolve discrepancies with insurance providers.
13. Coordinate and manage the annual open enrollment process, including preparing materials and assisting employees with plan selection.
14. Update benefits information on the district's intranet and distribute educational resources to employees.
15. Assist with data entry of unemployment claims, ensuring all documentation is accurate and submitted on time.
16. Assist with responding to requests for employment verification and wage information from unemployment agencies.
17. Partner with payroll staff to ensure accurate processing of benefits deductions and adjustments.
18. Update and reconcile leave balances and provide payroll with required documentation for accurate paycheck processing.
19. Notification and tracking of employee wellness participation.
20. Assist the Benefits Coordinator or HR team with other benefits-related tasks as assigned.
21. Other duties as assigned by the Chief Human Resources Officer, Benefits Coordinator, or designee.

Evaluation: Performance of this job will be evaluated in accordance with the provisions of the Education Support Personnel (ESP) Handbook.

Attachment(s):

• Part Time Benefits