Position Type: Secretarial/Clerical/Business Office Clerk
Date Posted: 5/1/2025
Location: EdCenter
Date Available: 05/19/2025
Closing Date: 05/15/2025
The Chappaqua Central School District is seeking a Benefits Assistant to join their District Office starting 5/19/25. The Salary/Pay Scale is as per COSA Contract with a 35-hour work-week.
This 12-month position reports to the Assistant Superintendent for Business.
Note: Applications will be reviewed on a rolling basis
Description:
- This position facilitates the administration of benefits functions within Chappaqua's Business Office by performing various specialized administrative and clerical functions related to the Benefits in our school district.
- Duties include extensive contact with school district administrators, employees, and retirees.
- This position requires the exercise of independent judgment in the performance of benefits procedures.
- Does related work and additional projects/duties as required.
Responsibilities:
- Provides explanations of benefit programs to recipients;
- Utilizes program eligibility guidelines to maintain proper enrollment of beneficiaries;
- Informs retirees, current enrollees and relatives of employees of their enrollment options;
- Prepares newsletters and updates website to communicate plan benefit and enrollment information;
- Functions as a liaison between the municipality or school district and insurance carriers;
- Assists in developing performance standards for insurance carriers and ensuring accountability for high quality cost effective programs;
- Computes billing of former employees and employees on leave, makes direct payments for health insurance and maintains payment ledger;
- Establishes enrollment and termination dates of health insurance for new employees;
- Researches all new benefit plans proposed to municipality or school district, and prepares comparative analytic and statistical reports on competing carriers for presentation to the appropriate authority within the municipality or school district;
- Calculates reimbursement of Medicare payments to eligible individuals;
- Keeps list of active employees who have reached age sixty-five for benefit reimbursement;
- Receives and records all accident and injury reports;
- Maintains employee benefit enrollment files;
- Advises enrollees of COBRA benefits and costs and maintains records of COBRA enrollments and payments;
- Processes all claims with Worker's Compensation Board in conjunction with the Registrar;
- Keeps abreast of federal and state regulations as they relate to employee benefits and coverages;
- Reviews billing statements against employee enrollment records to ensure accuracy of the statement;
- Attends meetings related to various benefit programs;
- Assists with the development and conduct of benefit plan presentations and information sessions;
- Prepares informative statistical reports for supervisor's review including data on health care costs and enrollment;
- May distribute the monthly benefit costs to appropriate budget lines;
- May conduct training related to various benefit programs;
- Uses computer applications such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments.
- Performs audits of benefits, and maintains NVision database of benefits
- Reviews employee contracts and updates benefits as required
Qualifications:
- Must hold the civil service title of Benefits Assistant or be reachable on the Westchester Benefits Assistant civil service list.
- Prior school district experience is preferred.