Our client is seeking an experienced
Benefits & Payroll Administrator to support the administration of employee benefits and manage payroll for a multi-state organization. This role plays a critical part in maintaining the company-wide Human Resources Information System and ensuring accurate, timely payroll processing, including salaries, benefits, taxes, and deductions. The ideal candidate will be detail-oriented, well-versed in benefits administration, and capable of managing payroll in compliance with federal, state, and local regulations.
Key Responsibilities
Employee Benefits Administration - Lead the weekly payroll file load, audit processes, and 401(k) reconciliation
- Perform a range of benefit accounting tasks, including monthly delinquent loan report management
- Generate reports, analyze data, and present findings clearly and effectively
- Support compliance monitoring for all benefits plans in coordination with the Senior Manager, Benefits
- Assist with audits, annual plan testing, and the administration of 401(k) and health and welfare plans
- Participate in special projects and maintain process documentation for audit and administrative purposes
Payroll Administration - Process weekly payroll for a low volume of corporate employees
- Administer and manage the ADP time-off system
- Collaborate with HR, accounting, tax, and other departments to support efficient payroll operations
- Manage the corporate payroll system (ADP)
- Support both internal and external payroll audits
- Prepare and reconcile payroll-related reports and journal entries for the accounting department
- Manage accurate and timely distribution of annual W-2 forms
- Manage registration and remittance of all state payroll taxes and coordinate tax filings through ADP
- Stay current on payroll tax laws, identify and implement process improvements to increase accuracy and efficiency
- Support the accounting department with ad hoc reporting and special projects as needed
Qualifications- Minimum of 3 years of relevant experience in benefits and payroll within a large organization
- Bachelor's degree or equivalent experience required; degree in Finance or Accounting preferred
- Excellent interpersonal and communication skills
- Strong analytical skills and attention to detail
- Proficient in ADP and other payroll systems
- In-depth knowledge of payroll laws, regulations, and best practices
- Familiarity with multi-state payroll processing and tax requirements
- Hands on experience with Human Resource Information Systems (HRIS)
- Solid understanding of employee benefit programs and administration
- Proficient in Microsoft Office Suite (Excel, Access, Word, PowerPoint)